Executive Admin Assistant

Payrate: $51.00 - $51.12/hr.
 
Summary:
The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.
 
Responsibilities:

• Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Read and analyze incoming requests, submissions, and reports to determine their significance and plan their distribution.
• Appropriately handle and transfer confidential and sensitive information.
• Make arrangements for travel, meetings, dinners, etc.
• Submit travel and other expense sheets for the supported leaders as well as other administrative submissions needed like IT requests.
• Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.
• Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively.
• Plan dinners and social events; negotiate with external vendors as needed.
• Assist with staff onboarding and offboarding, which includes requesting equipment setup and system access if needed.
• Triage and do basic troubleshooting for hardware, software, and phone issues, office supply management, and other general office management functions.
• Liaise with customer and internal executive level.
• Develop and maintain cross-divisional relationships with other admin assistants.
• Handle ad hoc admin duties as they arise.

 
Qualifications:

• 2-year degree or equivalent work experience.
• 5-7 years of experience required.
• Experience working with executives mandatory.

 
Skills:

• Verbal and written communication skills, multi-tasking, customer service skills, and interpersonal skills.
• Expert ability to work independently and manage one's time.
• Expert ability to keep information organized and confidential.
• Expert ability in event planning, budgeting, etc.
• Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.
• Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.
• (Required) Bilingual in Korean and English.

 
Pay Transparency: The typical base pay for this role across the U.S. is: $51.00 - $51.12/hr. Non-exempt positions are eligible for overtime at a rate of 1.5 times the base hourly rate for all hours worked in excess of 40 in a work week, or as required by state or local law. Final offer amounts, within the base pay set forth above, are determined by factors including your relevant skills, education and experience. Full-time employees are eligible to select from different benefits packages. Packages may include medical, dental, and vision benefits, health savings accounts with qualified medical plan enrollment, 10 paid days off, 3 days paid bereavement leave, 401(k) plan participation with employer match, life and disability insurance, commuter benefits, dependent care flexible spending account, accident insurance, critical illness insurance, hospital indemnity insurance, accommodations and reimbursement for work travel, and discretionary performance or recognition bonus. Sick leave and mobile phone reimbursement provided based on state or local law. 
 
Consent to Communication and Use of AI Technology: By submitting your application for this position and providing your email address(es) and/or phone number(s), you consent to receive text (SMS), email, and/or voice communication whether automated (including auto telephone dialing systems or automatic text messaging systems), pre-recorded, AI-assisted, or individually initiated from Aditi Consulting, our agents, representatives, or affiliates at the phone number and/or email address you have provided. These communications may include information about potential opportunities and information. Message and data rates may apply. Message frequency may vary.
You represent and warrant that the email address(es) and/or telephone number(s) you provided to us belong to you and that you are permitted to receive calls, text (SMS) messages, and/or emails at these contacts. You also acknowledge and agree to Aditi Consulting LLC’s use of AI technology during the sourcing process, including calls from an AI Voice Recruiter. AI is used solely to gather data and does not replace human-based decision-making in employment decisions. Calls may be recorded.
 
Consent is not a condition of purchasing any property, goods, or services. You may revoke your consent at any time by replying “STOP” to messages or by contacting

privacy@aditiconsulting.com

.
For information about our collection, use, and disclosure of applicant's personal information as well as applicants' rights over their personal information, please see our Privacy Policy .
 
#AditiConsulting
# 26 - 06870