Job Title: Executive Admin
Location: Edison, NJ
Job Purpose:
The Executive Admin is responsible for delivering comprehensive administrative support to the Regional CEO, enabling effective leadership, decision-making, and execution of business objectives. Through exceptional organization, coordination, and discretion, the role ensures the seamless management of executive priorities, communications, travel, and strategic initiatives.
Key Responsibilities:
- Administer general administrative support plans and processes for the Regional CEO
- Manage professional and personal scheduling for Regional CEO, including agendas, email, phone calls, and other company logistics.
- Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
- Manage Regional CEO's travel logistics and activities, including accommodations, transportation, and reimbursements.
- Provide administrative and office support, such as typing, dictation, and spreadsheet and PowerPoint creation.
- Maintain professionalism and strict confidentiality with all materials.
- Support coordination for meetings.
- Gather information, data and trends to formulate concept and content of complex decision papers and presentations.
- Provide input to develop process and quality standards in the relevant board/ department/ division.
- Use best practices, address recurring issues and suggest enhancements in administrative support processes and systems to increase effectiveness and efficiency.
Qualifications:
- 5+ years of experience in an administrative role reporting directly to upper management required.
- Experience overseeing expenses and reimbursements.
- Excellent written and communication skills.
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel and PowerPoint).
- Proficiency with office productivity tools and an aptitude for learning new software and systems.
- Attention to detail.
- Strong time-management skills and an ability to organize and coordinate multiple concurrent projects.
- Flexible team player, willing to adapt to changes and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
- Physical ability to: communicate clearly and accurately, operate a computer and other office equipment.
Key Competencies
- Action Oriented
- Interpersonal Savvy
- Collaborative
- Ensures Accountability
- Resourcefulness
- Communicates effectively
- Optimizes Work Processes
You'll be rewarded in many ways, such as:
- Belong to a diverse and dynamic culture that promotes inclusion, growth, and development.
- Participate in comprehensive compensation (competitive salary and bonus incentive plan), benefits (including medical, dental, and vision), generous PTO plan (including sick days and Floating Holidays, and a 401k match.
- Enjoy a hybrid work environment.
Pay range: $80,000-100,000/yr total compensation, based on experience.
To learn more about Hillebrand Gori, please click HERE.