Apple Macs, Bookkeeping, Budgeting, Calendar Management, Communication Skills, Database Administration, Executive Assistant Skills , Expense Reports, Mac Operating System, Onboarding, Plan Meetings, Project/Program Coordination, SAP Administration, Systems Administration/Management, Team Player, Travel Planning
Executive Assistant
Location: Sunnyvale, CA (Hybrid: In-office schedule - Tues, Wed, Thursday)
Duration: 3 months (possible extension)
Management style / Team structure: 1 Director who work globally at various time zones 2 Director works with core SAP system who manages NPIworks US.
Day to day duties / work hours:
- 8-5PM covering 2 execs iCal coverage.
- Events, onboarding, offboarding, and miscellaneous.
Ideal candidate in terms of background and/or experience: Previous Experience with Apple
Soft skills: Ability to work in a fast-paced environment, ability to work in a team environment.
Top required skills: Technical systems experience, some credentials/college experience.
As Executive Assistant:
- Managing daily calendars for 2 Company Directors, and additional Senior executives.
- Entering, validating, and closing expense reports
- Planning and executing meetings and team events with teams of 100+ people.
- Planning and booking travels.
- Supporting book keeping and budgeting within compliance rules.
- Creating and updating databases for financial, personnel, and other information.
- Track and replace office supplies, as necessary.
- Assist other admins, as needed.
Skills:
- 5+ years as executive assistant in reputed companies.
- Strong facilitation and communication skills with large teams (50+ people).
- Mac OS systems experience.
- Strong ability to plan ahead and see around corners.
- Collaborative, high energy self-starter, quick learner, and team player.
Education: Arts or business degree preferred, but not mandatory.
Nice to have's:
- Previous enterprise experience.
- Project Coordination.