Executive Administrative Assistant

Administrative AssistantRequired Education: • Associate's degree Required Skills • 5+ years of administrative experience supporting senior or executive-level leaders. • Strong proficiency with Microsoft 365 (Word, Excel, PowerPoint, Outlook, Teams). • Ability to manage multiple priorities, shift gears quickly, and independently organize work to support more than one stakeholder. • Sound judgment and discretion when handling sensitive and confidential information; ability to anticipate needs and surface risks early. • Experience coordinating complex travel (multi-leg itineraries, time zones, and last-minute changes). • Comfortable in a fast-paced environment; able to stay calm, resourceful, and solutions-oriented under time pressure. • Strong interpersonal skills and professionalism when working with a wide range of teams, roles, and locations. • Excellent written and verbal communication skills. • Highly detail-oriented, with a focus on accuracy, follow-through, and continuous process improvement. Desired Education: • Bachelor's degree or associate degree preferred or equivalent years of experience. Desired Skills • Experience with administrative programs: Ariba Buyer, Axiom, Concur, etc.Why You'll Love This Role • High-visibility partnership with executive leadership and meaningful impact on day-to-day business effectiveness. • Varied work across scheduling, communications, events, and operational coordination, and no two days are the same. • Regular collaboration with colleagues across global locations and time zones. • Opportunity to build scalable processes and become a trusted go-to partner.Job Duties • Serve as the primary administrative partner to executive leadership, providing proactive, high-touch support. • Manage complex calendars and meeting logistics; coordinate conference rooms; and prepare agendas, materials, and presentations to support effective decision-making. • Coordinate domestic and international travel, expenses, and invoice processing; track follow-ups to ensure requests are completed accurately and on time. • Collaborate regularly with partners across global locations, maintaining professionalism, discretion, and a customer-service mindset.Typical Day • Managing executive calendars and adjusting schedules based on shifting priorities. • Coordinating meetings, conference rooms, and presentation materials. • Booking and managing domestic and international travel arrangements. • Processing expenses, invoices, and administrative follow-ups. • Communicating with teams across multiple locations and time zones. • Supporting executives with high-level administrative and operational coordination.Job Description Urgent need! This is a temporary position with the potential to convert to full-time and requires working on-site four days per week. In this role, you will partner closely with senior leaders to keep priorities moving, communications clear, and logistics running smoothly. You'll be a key point of coordination across teams and time zones, helping the organization operate efficiently and professionally.Key Responsibilities • Serve as the primary administrative partner to executive leadership, providing proactive, high-touch support. • Manage complex calendars and meeting logistics; coordinate conference rooms; and prepare agendas, materials, and presentations to support effective decision-making. • Coordinate domestic and international travel, expenses, and invoice processing; track follow-ups to ensure requests are completed accurately and on time. • Collaborate regularly with partners across global locations, maintaining professionalism, discretion, and a customer-service mindset.**Only those lawfully authorized to work in the designated country associated with the position will be considered.****Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.**