Calendar Management, Communication Skills, Construction, Document Management, English Language, Executive Assistant Skills , File Maintenance, Follow Through, Leadership, Logistics, Microsoft Office, Multilingual, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Professional Services, Real Estate, Spanish Language, Time Management, Travel Planning, Writing Skills
Executive Administrative Assistant
HV Talent Group is partnering with a well-established, rapidly growing construction organization seeking a dynamic Executive Administrative Assistant to support senior leadership in a fast-moving, high-accountability environment. This role requires discretion, organization, strong communication, and the ability to keep executives prepared, responsive, and focused while the company scales.
What this role will own:
- Manage calendars, meeting coordination, travel, logistics, and shifting executive priorities with precision and discretion.
- Prepare agendas, meeting packets, reports, presentations, recruiter materials, and follow-up notes as needed.
- Support executive communication, correspondence, document organization, and deadline tracking.
- Coordinate with internal teams and external stakeholders in a polished, professional manner.
- Maintain organized files, accurate records, and clean follow-through on action items.
What strong candidates bring:
- Strong experience supporting senior executives in construction, real estate, professional services, or another fast-paced business environment.
- Exceptional organization, judgement, confidentiality, and follow-through.
- Strong written communication and professional polish with internal and external stakeholders.
- Proficiency with Microsoft Office, scheduling tools, presentation preparation, and general document management.
- Bilingual English / Spanish strongly preferred.
Why this role matters:
Leadership scale requires stronger support behind the scenes so executives can stay focused on growth, recruiting, and operations.