Executive Administrative Assistant

Detroit, Michigan

Today

Job Description

Are You Ready to empower leadership, elevate operations, and advance the mission? If so, join our team! Detroit Recovery Project is seeking a compassionate, organized, and driven Executive Administrative Assistant to support leadership and interdisciplinary teams in a collaborative outpatient setting.

Who We Are:

Detroit Recovery Project Incorporated (DRP) is a beacon of hope and transformation for communities grappling with drug and alcohol addiction, as well as other marginalized groups. We are committed to helping individuals overcome obstacles to a healthy, productive, and drug-free life.

Our program philosophy is rooted in developing a healthy recovery ecosystem for those seeking long-term recovery. Through strong therapeutic relationships with our clients, helping them to understand the underlying social and emotional issues that drive their substance use, the recovery ecosystem focuses on five key areas: Health & Wellness, Spirituality, Employment, Education/Training, and Family & Recovery Support.

What We're Looking For

Detroit Recovery Project, Inc. (DRP) is seeking a highly organized, detail-oriented, and professional Executive Administrative Assistant to provide comprehensive administrative support to the executive leadership team. This position plays an important role in maintaining efficient executive operations through calendar and meeting coordination, professional correspondence, document preparation, travel arrangements, records management, and support of Board and community relations.

The ideal candidate demonstrates sound judgment, initiative, discretion, and the ability to manage competing priorities while maintaining a high level of accuracy and professionalism. The Executive Administrative Assistant will serve as a key administrative resource to executive leadership, helping anticipate needs, coordinate organizational activities, and ensure timely follow-through on important matters.

Compensation
The salary range for this position is $24.03-$26.44 per hour based on non-discriminatory factors such as education, experience, certifications, technical skills, and overall qualifications. This is a full-time, non-exempt position and is eligible for overtime compensation.

The Ideal Candidate Will

Provide comprehensive administrative support to executive leadership, including calendar management, scheduling, correspondence, and daily office coordination.
Coordinate internal and external meetings, prepare agendas and materials, document meeting minutes, and monitor follow-up on action items.
Arrange business travel, accommodations, itineraries, and other executive scheduling needs.
Serve as a primary point of contact between executive leadership, agency staff, Board members, community partners, and external stakeholders.
Prepare, edit, proofread, and distribute professional correspondence, reports, presentations, and organizational documents.
Provide administrative support for Board activities and maintain organized, accurate records of Board minutes, corporate documents, and agency business in electronic and hard-copy formats.
Assist with special projects, organizational initiatives, research, data collection, and event planning as assigned.
Maintain executive office supplies, equipment, subscriptions, filing systems, and other administrative resources.
Exercise discretion and maintain confidentiality when handling sensitive organizational, personnel, financial, and operational information.
Track assignments, communicate project updates, identify administrative needs, and support efficient executive and organizational operations.
Demonstrate commitment to DRP’s mission, vision, and values while maintaining compliance with organizational policies, HIPAA, the Corporate Compliance Program, Code of Ethics, and applicable regulations.
Perform other related duties as assigned to support organizational goals.

Qualifications

Associate degree in Business Administration, Office Administration, Communications or a related field is required; equivalent relevant education and experience may be considered in lieu of the degree requirement
At least two years of experience providing administrative support, preferably to senior leadership, executives, or organizational management.
Demonstrated ability to manage calendars, coordinate meetings, prepare professional documents, and organize administrative records.
Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, SharePoint and Outlook.
Strong written and verbal communication skills, with the ability to communicate professionally with individuals at all organizational levels.
Excellent organizational skills and the ability to manage multiple assignments, competing priorities, and deadlines.
Strong attention to detail and commitment to producing accurate, high-quality work.
Ability to handle confidential and sensitive information with discretion and professionalism.
Demonstrated initiative, problem-solving skills, sound judgment, and the ability to work independently and collaboratively.

What's in it for you

A collaborative and mission-driven work environment
Opportunity for professional growth and career development
Front-loaded PTO to support time off and overall well-being
Comprehensive benefits package for full-time employees, including:
- Medical, Dental, and Vision
- 401(k) with company match
- Employee Assistance Program (EAP)
- Student Loan Forgiveness opportunities (PSLF & HRSA*)
- Pet Insurance

COVID-19 Vaccination Requirement: The COVID-19 vaccination is strongly encouraged but not required for employment with Detroit Recovery Project.

*HRSA Student Loan Forgiveness is specific to positions approved by the HRSA Program.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
Detroit Recovery Project (DRP) is an Equal Opportunity Employer and is committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, disability, marital status, veteran status, or any other protected characteristic in accordance with applicable laws.

Numbers & Facts

Location	Detroit, Michigan
Website	https://www.recovery4detroit.com/careers/

Skills

Administrative Skillsunmatched
Business Administrationunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Community Relationsunmatched
Corporate Complianceunmatched
Customer Relationsunmatched
Data Collectionunmatched
Detail Orientedunmatched
Drug Productsunmatched
Ecosystemsunmatched
Employee Assistance Planunmatched
Event Managementunmatched
Executive Assistant Skills unmatched
Financial Operationsunmatched
Follow Throughunmatched
HIPAA (Health Insurance Portability and Accountability Act)unmatched
Insuranceunmatched
Leadershipunmatched
Mail Processingunmatched
Maintain Complianceunmatched
Meeting Minutesunmatched
Microsoft Excelunmatched
Microsoft Officeunmatched
Microsoft Outlookunmatched
Microsoft PowerPointunmatched
Microsoft SharePointunmatched
Microsoft Wordunmatched
Needs Assessmentunmatched
Office Equipmentunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
Outpatient Careunmatched
Philosophyunmatched
Plan Meetingsunmatched
Prepare Correspondenceunmatched
Presentation/Verbal Skillsunmatched
Problem Solving Skillsunmatched
Proofreadingunmatched
Records Managementunmatched
Regulationsunmatched
Student Loansunmatched
Team Playerunmatched
Time Managementunmatched
Travel Planningunmatched
Writing Skillsunmatched

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