Executive Administrative Assistant

Ryan Hill Group is looking for a sharp, dependable Executive Administrative Assistant to work directly with Teresa Ryan, one of Naperville’s most established real estate team leaders.
You’ll be the person who keeps the moving parts organized, follows through on the details that matter, and makes sure nothing slips through the cracks.

If you thrive on variety and take pride in being the person everyone counts on, this role was built for you.

Compensation:

$25 per hour

What You’ll Do

• Provide direct administrative support to Teresa Ryan across business operations, client projects, and daily priorities

• Make follow-up calls, return messages, and communicate with clients, vendors, and team contacts on Teresa’s behalf

• Manage calendars, appointments, reminders, and scheduling across multiple commitments

• Track tasks, deadlines, and outstanding items to keep projects moving on time

• Draft and respond to emails, messages, and professional correspondence

• Review invoices for accuracy, organize receipts and expense records, and flag billing discrepancies

• Maintain organized spreadsheets, documents, and administrative files

• Coordinate with vendors and service providers as needed

• Support marketing efforts, events, and special initiatives as they come up

What You Bring

Required:

• Previous administrative, executive assistant, or office management experience

• Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace (Gmail, Docs, Sheets, Drive, Calendar)

• Excellent written and verbal communication skills

• Strong organizational skills with sharp attention to detail

• Professional, confident phone manner

• Ability to juggle multiple tasks and shifting priorities without dropping the ball

• Solid follow-through, problem-solving instincts, and self-direction

• Discretion with confidential information

Preferred:

• Experience supporting a business owner, entrepreneur, or executive

• Familiarity with CRM systems and online productivity tools

• Real estate industry experience (a plus, not a requirement)

Why Ryan Hill Group

You’ll work alongside a respected team leader at one of Naperville’s top-producing real estate teams within Century 21 Circle. No two days look the same, and you’ll have real ownership over how the office runs. This is a role where initiative gets noticed and rewarded.

Background Check

Final candidates may be required to complete a job-related background check, conducted in accordance with applicable federal, state, and local laws.

We are all committed to developing, learning, and being our best! All while working together to support clients. Our mission is to deliver the absolute best customer service, professionalism, and results. Ongoing development, teamwork, and FUN are our commitments, and always doing the right thing is at our core.