Black Bear Talent is seeking a highly organized, professional, and detail-oriented Executive Administrative Assistant to provide administrative and organizational support in a fast-paced office environment. The ideal candidate will have previous administrative experience, excellent verbal and written communication skills, and the ability to manage multiple responsibilities while maintaining accuracy and professionalism.
Responsibilities
- Provide administrative and clerical support to executive leadership and office personnel.
- Manage calendars, schedule meetings, and coordinate appointments.
- Prepare, edit, and format correspondence, reports, presentations, and other business documents.
- Answer and direct incoming phone calls, respond to emails, and communicate with internal and external contacts.
- Maintain organized electronic and physical filing systems.
- Assist with data entry, recordkeeping, and document management.
- Coordinate meetings, prepare agendas, and assist with meeting materials.
- Handle confidential information with discretion and professionalism.
- Monitor office supplies and assist with general office organization.
- Manage multiple assignments, prioritize competing deadlines, and follow through on responsibilities.
- Perform other administrative duties as assigned.
Qualifications & Requirements
- Previous experience in an administrative assistant, executive assistant, or similar office support role is required.
- Highly organized with strong attention to detail.
- Professional appearance and demeanor.
- Excellent verbal and written communication skills.
- Ability to multitask, prioritize responsibilities, and meet deadlines.
- Previous experience working in a fast-paced professional office environment.
- Proficient in Microsoft Office, including Excel, Word, and Outlook.
- Strong computer skills and the ability to learn new software and systems.
- Ability to handle confidential information with discretion.
- Strong problem-solving skills and the ability to work independently with minimal supervision.
- Must pass pre-employment background screen and drug screen
Work schedule
- 8 hour shift
- Monday to Friday
- Day shift