Executive Administrative Assistant

We are seeking a high-caliber Executive Assistant to serve as the primary strategic partner and "right hand" to our CEO. This is not a traditional administrative role; we are looking for an "A-player" who thrives in high-performance environments and can turn visionary ideas into precise execution.

The ideal candidate will be a proactive gatekeeper and "force multiplier" who anticipates the CEO's needs, manages the "rhythm" of the business, and ensures the leadership team remains aligned and accountable.

Key Responsibilities: What You’ll Own & Execute

Strategic Partnership & Business Flow

• Anticipatory Management: Identify potential bottlenecks and solve operational problems before they escalate.

• The "Focus Points" Strategy: Maintain a focus points document to keep the CEO aligned with the highest-value activities that drive the business forward.

• Operational Alignment: Translate the CEO’s vision into actionable steps, organizing deadlines and ensuring strategic initiatives maintain momentum.

• Leadership Liaison: Act as the bridge between the CEO and the Leadership Team, following up on assigned tasks and ensuring they have what they need to succeed.

Advanced Calendar & Time Architecture

• Calendar Mastery: Proactively manage the CEO’s calendar and commitments, ensuring his time is spent on high-leverage priorities.

• Transition Buffer: Protect the CEO’s energy by building in transition time between meetings to allow for mental shifts.

• Meeting Logistics: Schedule all requested meetings, provide proactive reminders, and coordinate with the COO’s assistant for company events or team meals.

High-Level Communication & Documentation

• Executive Representation: Communicate professionally with clients, suppliers, vendors, and banking contacts on behalf of the CEO.

• Content & Reporting: Draft and edit written content, prepare appropriate reports, and manage executive correspondence.

• Meeting Intelligence: Attend key meetings with or on behalf of the CEO, lead them when necessary, and distill notes into company-wide communications when appropriate.

Skills & Qualifications

The Essentials

• Experience: 4–6 years supporting a high-level executive or leadership team.

• Technical Suite: Proficiency in MS Office, Google Apps (Sheets, Docs, Gmail), and a working knowledge of QuickBooks.

• Management Style: Proven ability to "manage up" by holding leadership accountable to their commitments.

• Composure: Ability to handle strong personalities and high-stakes environments with confidence and discretion.

Required Soft Skills

• Exceptional Organization & Time Management: Ability to bring order to chaos in a fast-paced environment.

• Superior Communication: High-level verbal and written skills for both internal and external stakeholders.

• Proactive Judgment: The ability to discern what requires the CEO’s attention versus what can be handled independently.

Cultural Fit & "Nice to Haves"

• Personal Character: Sets a high example in work habits and demonstrates a cooperative spirit with all employees.

• Interests: A passion for water activities is a plus, aligning with our core culture

• Growth Mindset: An innate willingness to learn and adapt as the company scales.