Executive Administrative Assistant

POSITION PURPOSE:

Support the Chief Operating Officer in matters of high confidentiality and sensitivity by proactively anticipating needs, offering effective solutions, maintaining effective internal and external communications and ensuring efficient administrative workflows.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES:

• Provides comprehensive administrative support services to the COO.
• Provides sophisticated organization and calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day-to-day engagements. Schedules internal and external meetings. Handles logistics for internal meetings.
• Administers and prioritizes all communications. Composes routine communications as required. Handles all calls and visitors with grace, sophistication and professionalism.
• Prepares agendas and support materials for meetings held by the Operations Team.
• Maintains monthly provider calendars and ensures timely communication of all updates.
• Coordinates external audits and corrective action plans.
• Coordinates all Corporate Compliance and Privacy annual audits and related trainings.
• Maintains current and applies for new health center and/or operational licenses, as needed.
• Ensures agency information is up to date with all IPAs, health plans and governmental agencies.
• Maintains petty cash for the executive office.
• Collects and enters timesheet information for the COO's direct reports.
• Prepares, distributes and maintains excel reports as required.
• Other duties as assigned.

POSITION REQUIREMENTS AND QUALIFICATIONS:

• Minimum 5 years' experience as Executive Administrative Assistant to C-level staff
• Bachelor's Degree, or proven experience as an executive administrative assistant
• High Level Discretion and Confidentiality
• High Level of verbal and written communication
• Excellent organizational and time management skills
• Full Comprehension of office management systems and procedures.
• Exemplary planning and Time Management Skills
• Knowledge of all current Windows based programs.
• Ability to work under pressure without extensive supervision.
• Ability to multi-task and prioritize daily workload

WORKING CONDITIONS/PHYSICAL/MENTAL ABILITIES AND PROCESSES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

• Duties are performed primarily in an office setting.
• Work requires periods of standing, sitting, lifting, turning, twisting, walking, pushing, pulling, reaching, speaking, hearing, seeing and ability to articulate clearly.
• Ability to stand, sit, stoop, kneel, and bend in order to retrieve files and records.
• Ability to work with personal computer for long periods of time.
• Ability to write notes, track and graph records and reports.
• Ability to work productively in a small office space used by multiple employees.

DOE: $72,000 - $79,373 Annually

Please apply to this position with your current resume.

Principals only. Recruiters, please do not contact this job posting.

EOE is the Law. It is the stated policy of EVCHC to conform to all the laws, statutes, and regulations concerning equal employment opportunities and affirmative action. We strongly encourage women, minorities, individuals with disabilities, and veterans to apply to all of our job openings. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, or national origin, age, disability status, Genetic Information & Testing, Family & Medical Leave, protected veteran status, or any other characteristic protected by law. We prohibit Retaliation against individuals who bring forth any complaint, orally or in writing, to the employer or the government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.