Pay: $28.00/hour
Schedule: Full-Time, Monday-Friday, 8:00 AM-5:00 PM
Location: Kansas City, KS (Mayor's Office)
Are you an organized administrative professional with strong communication skills and an interest in government, public administration, or community engagement? Penmac Staffing is seeking a Administrative Coordinator to support a high-level executive office. This role offers the opportunity to work closely with leadership while coordinating administrative operations, executive schedules, constituent services, special projects, and community initiatives.
Administrative Coordinator ResponsibilitiesAs an Administrative Coordinator, you will provide direct administrative and operational support to executive leadership while helping ensure the efficient day-to-day operation of the office. Key duties include:
- Manage executive calendars, appointments, meetings, and public engagements
- Coordinate schedules with elected officials, department leaders, community organizations, and external partners
- Conduct research on policies, programs, grants, and community initiatives
- Prepare reports, briefing materials, presentations, agendas, correspondence, and executive communications
- Track legislation, projects, assignments, and executive priorities
- Maintain confidential records, files, and official correspondence
- Receive and coordinate constituent inquiries and service requests
- Monitor and follow up on action items, deadlines, and project milestones
- Collect and maintain documentation related to office expenditures and purchasing activities
- Assist with employee time record tracking and administrative reporting
- Attend meetings and community events as assigned
- Record meeting notes and prepare professional meeting minutes
- Help coordinate events, outreach initiatives, community programs, and public engagement activities
- Support office workflow improvements and operational efficiency initiatives
Requirements for the Administrative Coordinator- Bachelor's degree preferred
- Minimum of two years of administrative, executive support, legislative, campaign, or related experience
- Strong organizational and project coordination skills
- Excellent written, verbal, and interpersonal communication abilities
- Ability to manage multiple priorities and meet deadlines
- Professional judgment and ability to maintain confidentiality
- Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, OneNote, and SharePoint
- Experience in government, public administration, executive administration, or legislative offices preferred
- Must be willing to submit to pre-employment screening requirements
What We OfferThis is an excellent opportunity for an administrative professional who enjoys working in a fast-paced environment, supporting executive leadership, interacting with the public, and contributing to meaningful community initiatives. The role provides exposure to executive operations, policy research, constituent services, and event coordination.
Apply online or contact Penmac Staffing - Overland Park for more information.
Why Penmac? Penmac Staffing offers affordable health insurance options with no waiting period! Long-term Penmac employees may participate in our 401k retirement savings plan and become participants in our employee stock ownership plan. We provide free, fast, and friendly help finding a job that matches your skills and schedule.
About Penmac Staffing We have been placing people first since 1988. We offer temporary, temp-to-hire, long-term, and direct hire job opportunities in a variety of industries. Penmac, a 100% employee-owned company, operates over 30 offices in eight states. Penmac is an Equal Opportunity Employer.
Watch for a call from Recruiter Penny! After submitting your application, you may be contacted by Penny, our Virtual Recruiter. If you have time to talk with her, she'll ask you some pre-screening questions about this position and your experience and preferences. She'll pass that information along to a staffing specialist who will continue the interview process. By completing this application, you agree to receive AI-generated calls, text messages, or emails from Penmac Staffing Services, Inc. and its affiliates and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. Our privacy policy is available at: https://www.penmac.com/privacy-policy/.