Job Description
Position Summary:
The Executive Administrator provides high-level administrative, operational, and coordination support to the CEO and senior leadership team. This position helps ensure executive priorities are organized, communication is timely, confidential information is handled appropriately, and agency operations are supported in a compliant and professional manner.
This position serves as a key administrative partner to executive leadership and works collaboratively with clinical, program, finance, human resources, compliance, and administrative teams. The Executive Administrator manages confidential information, coordinates executive priorities, facilitates communication across departments, and supports organizational initiatives within a behavioral health environment.
The ideal candidate is highly organized, proactive, detail-oriented, professional, and resourceful, with the judgment to manage confidential information and the flexibility to balance competing priorities in a mission-driven behavioral health setting.
Primary Responsibilities:
- Provide comprehensive administrative support to the CEO and senior leadership team.
- Manage complex calendars, meetings, appointments, travel arrangements, and executive schedules.
- Ability to write procedures to implement tasks based on directions agreed by leadership.
- Provide administrative support to the Board of Directors.
- Respond to telephone calls professionally, route inquiries appropriately, and provide assistance or follow-up as needed.
- Prepare agendas, presentations, reports, correspondence, meeting materials, and other executive documents.
- Coordinate leadership meetings and ensure timely distribution and follow-up of meeting materials and action items.
- Maintain organized electronic and physical files, records, and confidential documents.
- Monitor deadlines, commitments, and organizational priorities on behalf of executive leadership.
- Draft and proofread professional correspondence, communications, reports, and presentations.
- Assist leadership with preparation for regulatory reviews, audits, licensing activities, and accreditation processes.
- Maintain awareness of applicable agency policies, procedures, confidentiality requirements, and regulatory expectations.
- Support documentation and tracking related to compliance initiatives, quality improvement activities, insurance and organizational requirements.
- Handle protected health information and other sensitive information in accordance with HIPAA and agency policies.
- Assist with maintaining accurate records and documentation necessary for effective agency operations.
Required Qualifications:
- Bachelor’s degree in Business Administration, Healthcare Administration, Public Administration, Behavioral Health, or a related field; equivalent professional experience may be considered.
- 3–5 years of progressively responsible administrative experience, preferably supporting executives or senior leadership.
- Experience working in healthcare, behavioral health, social services, nonprofit, or another highly regulated environment preferred.
- Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
- Excellent written and verbal communication skills.
- Demonstrated ability to handle confidential and sensitive information appropriately.
- Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
- Exceptional attention to detail and accuracy.
- Ability to work independently, exercise sound judgment, and anticipate administrative needs.
- Professional demeanor and ability to interact effectively with individuals at all organizational levels.
Desired Experience:
- Knowledge of behavioral health, healthcare, or social service operations.
- Familiarity with HIPAA, behavioral health regulations, licensing, accreditation, or healthcare compliance.
- Experience with board or committee administration.
- Experience preparing executive reports, presentations, and meeting materials.
- Experience coordinating organizational projects or quality improvement initiatives.
- Experience with grant data collection and writing.
Benefits:
- 401(k).
- Dental Insurance.
- Health Insurance.
- Paid Time Off.
- Vision Insurance.
REQUIRED:
- Ability to Commute to San Rafael, CA
Work Location:
- In person (not remote).
- San Rafael, CA.
Numbers & Facts
| Location | San Rafael, California |
| Industry | Nonprofit Charitable Organizations |
| Salary | $75,000–$90,000 |
| Company Size | 100 to 499 employees |
| Website | http://www.cpinc.org |
About Company
About Us
We Believe
Center Point’s programs promote increased stability, self-reliance, personal productivity and social responsibility. Center Point believes that individuals, families and communities can flourish when the cycles of poverty, illiteracy, abuse, neglect, unemployment, homelessness and crime are interrupted by specialized and effective rehabilitation services.
Our Mission
Center Point’s mission is to provide comprehensive social, educational, vocational, medical, psychological, housing and rehabilitation services to combat social problems such as substance abuse, poverty, unemployment and homelessness.
Center Point offers rehabilitation and treatment services that interrupt the abusive cycles of psychological, social and economic dislocation by providing critical training and support so that individuals and families can claim self-worth and dignity.
Agency Goals
- To provide a range of cognitive, behavioral and psychosocial skills training aimed at enhancing personal, moral and social responsibility;
- To develop educational, vocational and interpersonal skills to promote personal and social productivity;
- To create value-based opportunities which maximize successful pro-social community integration;
- To improve the quality of life.
THE ORGANIZATION – WHO WE ARE
For more than fifty years Center Point has provided the foundation for change for many families and individuals by assisting them to become responsible members of our communities and we have established a reputation as a leader in the field! Center Point's services facilitate the process of rehabilitation by helping individuals reclaim self-worth and dignity. Typical clients include veterans, the homeless, incarcerated individuals, ex-offenders who need services, and individuals with mental health and/or substance abuse problems. Equipped with new skills for living and working, and assisted with employment and housing, Center Point program graduates return to their communities ready to assume responsibility for themselves and others. Click HERE to learn more about our history, or go to http://www.cpinc.org.
Center Point, Inc. has expanded over the years to become one of the nation's leading health and social services agency with programs in California and is a large contract service provider for many correctional institutions and multiple counties therein. Today, Center Point serves more than 4,000 men and women each year providing comprehensive, evidence-based services for homeless individuals, veterans, substance users, women with children, families, adolescents, those who are unemployed and those involved with the criminal justice system.
Skills
- Administrative Skillsunmatched
- Behavioral Healthunmatched
- Calendar Managementunmatched
- Communication Skillsunmatched
- Community and Social Servicesunmatched
- Data Collectionunmatched
- Dental Insuranceunmatched
- Detail Orientedunmatched
- Documentationunmatched
- Financeunmatched
- HIPAA (Health Insurance Portability and Accountability Act)unmatched
- Healthcareunmatched
- Human Resourcesunmatched
- Information/Data Security (InfoSec)unmatched
- Insuranceunmatched
- Leadershipunmatched
- Licensingunmatched
- Maintain Complianceunmatched
- Microsoft Excelunmatched
- Microsoft Officeunmatched
- Microsoft Outlookunmatched
- Microsoft PowerPointunmatched
- Microsoft Wordunmatched
- Multitaskingunmatched
- Nonprofitunmatched
- Operational Supportunmatched
- Operations Managementunmatched
- Organizational Skillsunmatched
- Plan Meetingsunmatched
- Presentation/Verbal Skillsunmatched
- Procedure Developmentunmatched
- Project/Program Coordinationunmatched
- Proofreadingunmatched
- Quality Assuranceunmatched
- Quality Managementunmatched
- Record Keepingunmatched
- Regulationsunmatched
- Regulatory Requirementsunmatched
- Reporting Skillsunmatched
- Social Workunmatched
- Support Documentationunmatched
- Telephone Skillsunmatched
- Time Managementunmatched
- Travel Planningunmatched
- Writing Skillsunmatched
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