178 Results for

Administrative Support Jobs in San Rafael, CA

Jobs

New!

San Francisco, CA1 day ago

$30–$32

Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual’s skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs. With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

New!

San Francisco, CA3 days ago

$41.03–$53.85
Full-time
Employee

This role will deliver value in the following ways: central support resource for the leader and the practice team; an integrator connecting work streams that would otherwise remain siloed; a communicator linking the practice team, clients, and the broader organization. Leveraging the Firm's Travel Department while overseeing all aspects of travel planning, logistics, details, and execution, to attorney preferences, aiming to be efficient with the attorney's time during business trips, and keeping client-related components of business trips at the forefront.

San Francisco, CA30+ days ago

Remote

Temporary
Contractor
Full-time

Coordinate scheduling of planning meetings, stakeholder sessions, and internal convening prep activities, including meetings such as the recurring CARE Team discussions that inform CARE Act project needs. • Help track vendor responses, maintain procurement documentation, and support follow up tasks for temporary staffing or vendor contracts linked to CARE Act work (e.g., temp encumbrances).

San Francisco, California30+ days ago

$21–$25 Per Hour

Utilize various contemporary computer applications and software packages; develop, enter data, maintain, and generate reports from a database maintain, and utilize data to develop reports using spreadsheet software; create, format, and revise charts, graphs, flowcharts, worksheets, booklets, brochures, and forms using word processing and other software. Support the Operations Supervisor by processing procurement orders, reviewing order requests, researching pricing, coordinating purchases and placing orders through the organization accounts, record keeping of receipts.

New!

San Francisco, CAToday

Responsibilities include providing administrative assistance to support daily operations, managing correspondence, scheduling, and organizational tasks to ensure efficiency. Experience living or working in offers an opportunity to enjoy the state's diverse landscapes, vibrant cities, and endless adventures.

New!

San Francisco, CA3 days ago

$49,000–$52,000 Per Year
Full-time

You will handle day-to-day case administration through our proprietary case management system (PRISM), correspond with parties, attorneys, and neutrals, and ensure accurate scheduling, documentation, and billing processes. The American Arbitration Association (AAA) seeks a detail-oriented and service-driven Case Administrator to manage arbitration and mediation cases across a wide range of industries.

Walnut Creek, California17 days ago

$56,943–$83,350 Per Year

Excellent communication skills (including writing and editing skills), keyboarding skills (50+ wpm), and proficiency in Microsoft Office: Word, Excel and PowerPoint. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Millbrae, CA9 days ago

Minimum Qualifications: Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position. Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalent.

Fremont, CA30+ days ago

$41,600–$49,920 Per Hour

Recognized as a technology leader, Sanmina Corporation provides end-to-end manufacturing solutions, delivering superior quality and support to Original Equipment Manufacturers (OEMs) primarily in the communications networks, defense and aerospace, industrial and semiconductor systems, medical, multimedia, computing and storage, automotive and clean technology sectors. Salary Range (annual): $41,600 -$49,920 ($20.00 - $24.00 per hour) Actual base pay within this range (determined at the offer stage) will be based on a candidate's years of relevant work experience, education, certifications, and skills, and is just one element of our total rewards package.

New!

Berkeley, CAToday

Enjoy the vibrant backdrop of [City Name], California, and explore its diverse landscapes, lively cities, and numerous opportunities for adventure and growth. This role is an Administrative Support - Scheduler position located in Berkeley, California, with a weekly pay of $997.41.

San Francisco, CA30+ days ago

$24–$28 Per Hour

The Administrative Sales Support Specialist plays a crucial role in supporting the District Offices Protg Sales team by tracking key performance metrics, managing administrative processes, and ensuring the smooth execution of sales and training activities. The Farmers Insurance District office is Located in the Financial District of San Francisco with easy access by all forms of public transportation.

Vacaville, CA30+ days ago

$16.50–$28 Per Hour

The Sales & Administration position is responsible for performing Administration duties related to store accounting and operations, assisting in the sales of tires and wheels to customers, providing excellent customer service and completing work according to company policies, procedures, and the Code of Conduct. Primary Responsibilities: Greeting customers; discussing customer needs and answering questions related to merchandise, vehicle repairs, and other issues; providing product and service quotes and referring customers to other qualified employees as necessary.

San Francisco, CA30+ days ago

W are seeking an experienced administrative Assistant to provide operational and administrative support to the Senior Director, Digital Marketing, as well as coordination support for the teams reporting to this function. This role combines administrative support with strong organizational and communication skills, ensuring seamless operations and alignment across key marketing and cross-functional priorities.

New!

Oakland, CAToday

The Administrative Assistant performs responsible administrative and clerical tasks under supervisor guidance, including screening visitors and calls, preparing reports, managing files, and assisting with program evaluation and budget preparation. Minimum qualifications include a high school diploma, 48 college semester units, and two years of relevant experience in administrative support, data analysis, and report preparation.

Napa, CA9 days ago

$24–$25

For inquiries about this position or to explore other job opportunities at Bolt, feel free to contact us at the following numbers:Stockton - (209) 307-6115 . Similar Positions:Executive AssistantShipping & Receiving ClerkOffice ClerkLogistics .

Oakland, CA30+ days ago

Allana Buick and Bers is looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements, preparing reports and maintaining appropriate filing systems. You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

San Francisco, California30+ days ago

$79,100–$114,700 Per Year

Responsibilities: The main responsibilities of the role include creating and editing documents and maintaining e-filing of client/matter related documents, organizing inboxes and filing emails, performing document comparisons, arranging travel, processing expenses and invoices in collaboration with Williams Lea, editing daily time entries for narrative accuracy including reviewing WIP reports to support clean diary entries according to client guidelines, reconciling temp time when new matters are opened; handling incoming and outgoing mail, and providing additional overflow support to the San Francisco Administrative Resource Center. The firm has approximately 2,500 lawyers and professionals serving clients in major centers of business, finance, technology, and government in Boston, Chicago, Dublin, Hong Kong, London, Los Angeles, Milan, New York, Paris, San Francisco, Seoul, Shanghai, Silicon Valley, Singapore, Tokyo and Washington, D.C. The firm has consistently been recognized for its leading practices in many areas, including asset management, private equity, M&A, finance, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, privacy & cybersecurity, and business restructuring.

San Francisco, CA11 days ago

$24–$26.78

Demonstrated organization skills to manage multiple projects and deadlines; Ability to take initiative, prioritize with minimal supervision and work independently, as well as being able to contribute as a member of a team; Strong work ethic and attention to detail. Strong interpersonal communication skills; Tech-savvy with working knowledge and experience with Microsoft Office (Word, Excel, and PowerPoint); Perform related duties as assigned.

Oakland, CA8 days ago

Full-time

As theBilingual Administrative Assistant is the first point of contact for patrons, you will provide exceptional service, assist with account inquiries, perform account research, and support collections efforts—all while ensuring a professional and compassionate customer experience. Catholic Funeral & Cemetery Services (CFCS) partners with Catholic Dioceses across the United States to provide compassionate funeral, cremation, and cemetery services rooted in faith and service.

New!

Martinez, CA2 days ago

$16.90–$20 Per Hour
Temporary

As a person who has assumed full or intermittent responsibility for the care or custody of dependent adults, the employee is legally obligated to report known, suspected, or alleged abuse, neglect, abandonment, abduction, isolation, or financial abuse of an elder or dependent adult immediately, or as soon as practicably possible, to the appropriate agency, with a written follow-up report within two (2) working days. The employee is required to maintain strict confidentiality of all client, employee, and inter-agency information in accordance with the Health Insurance Portability and Accountability Act (HIPAA), the California Confidentiality of Medical Information Act (CMIA), the Lanterman Act, and Thrive Support Services, Inc. policies.

New!

Oakland, California1 day ago

$28–$33 Per Hour

Ultimate Staffing is actively seeking an experienced Administrative Assistant to join their client's dynamic team in California. This role is essential for ensuring the smooth operation of various departments and requires a dedicated professional who can manage multiple tasks efficiently.

Concord, CA10 days ago

Must have working knowledge of a variety of computer software applications including word processing, spreadsheets, email, and presentation software (MSWord, Excel, Outlook, PowerPoint, and Teams), and other technical software and database (SharePoint, etc.) programs. Must possess good business writing, editing, and proofreading skills; work requires continual attention to detail, establishing priorities, and meeting deadlines.

San Francisco, California30+ days ago

$30–$35 Per Hour

Felton’s Senior Division specializes in a full continuum of mental health services for older adults in outpatient clinics, the community, and supportive housing sites, as well as programs in employment training, economic security, case management, advocacy, and social connection and inclusion. Assist Program Managers/Directors in monitoring program objective targets, completing monthly report summaries and assisting in completion of annual BOCC performance Objective reports for all Mental health programs in Senior Division (e.g.

San Francisco, CA30+ days ago

Remote

$81,000–$100,000 Per Year

The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.

San Francisco, California12 days ago

As a Legal Administrative Assistant within our Litigation Department, your responsibilities include, but are not limited to: Preparing documents for state and federal court filings, including discovery requests and responses, letters, pleadings, motions, and documents. Ballard Spahr LLP has an excellent opportunity for an experienced legal administrative assistant (legal secretary) with demonstrated litigation, technical, and administrative skills to work in the San Francisco office.

New!

Richmond, CA1 day ago

At Carriage Services, we are united by our purpose of creating premier experiences through innovation, empowered partnership, and elevated service. Answers telephone and gives information to callers or routes calls to the appropriate person and places outgoing calls for the business.

New!

San Francisco, CA3 days ago

$27–$30 Per Hour

Military and veteran friendly employer, veterans and candidates with military experience encouraged to apply MOS Army: 51L; MOS AF: 3E131; MOS USCG: 1701; MOS USN: 3E1X1; MOS USSF: H190; MOS USMC: 1161 • Track and manage Daily Break Exceptions, including pre‑filling exception forms, coordinating manager signatures, and ensuring timely documentation submission to prevent compliance penalties.

San Francisco, CA30+ days ago

A leading law firm is seeking a Legal Administrative Assistant to support attorneys and staff in a fast-paced, professional environment. *This pay range representsAvata Partners good faith minimum and maximum range for this role at the time of posting.

SF, CA14 days ago

$21–$25 Per Hour

For 30+ years, CDF has distinguished itself as one of the top employment, labor, and business immigration firms in California, representing employers in single-plaintiff and class action lawsuits, and advising employers on related legal compliance and risk avoidance with offices strategically located throughout the state. Successful candidates will demonstrate exceptional organizational and communication skills, enabling them to manage multiple tasks while providing outstanding support to our attorneys and staff.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Support the physical site support demands required including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Francisco, CA30+ days ago

$36.54–$48.56 Per Hour

Provide physical demand required in providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

Vallejo, California26 days ago

Experience utilizing common communication technologies and services (email (Outlook), Zoom, including development of list serves, voicemail, phone, and video conferencing. · Strong problem solving and organizational skills including, managing multiple assignments, prioritizing tasks, setting deadlines, and initiating and completing projects on schedule without close supervision.

New!

San Francisco, CAToday

$75,000–$85,000 Per Year

We are seeking a proactive and organized Administrative Assistant to support senior team members in a dynamic fintech-focused firm located in downtown San Francisco (hybrid work schedule). Qualifications include 2–4 years of administrative experience, strong communication and multitasking skills, proficiency in Microsoft Office, and a professional demeanor.

New!

San Francisco, CAToday

$19–$24 Per Hour

Collaborate with teams to ensure timely order fulfillment and support warehouse leadership with reporting and supply management. • Manage inbound purchase orders and outbound shipments in ERP systems, including label creation.

New!

San Francisco, CAToday

This Receptionist/Administrative Assistant role in San Francisco involves managing daily office operations, greeting visitors, handling mail, and maintaining a welcoming environment. The position also supports internal functions like HR, finance, marketing, and event planning, requiring strong organizational and communication skills.

VALLEJO, California30+ days ago

$19.28–$28.89 Per Hour

Receive communication (written, telephone and electronic) from offices who have a concern or a need around supplies, facilities, or support;document nature of problem, research solutions, and resolves issues or escalate to DOC, Company Support Manager (CSM), or District General Manager(DGM) as needed . Maintain a technical working knowledge of systems used to support district(s) i.e. Microsoft Teams and Microsoft Suite applications including virtual tools;may include internal systems .

San Rafael, CA30+ days ago

Primary Responsibilities: Proactively schedule and organize meetings and conference calls, ensuring availability of all participants, reserving meeting spaces, arranging technical setup, coordinating catering, preparing materials, and recording minutes as needed. The Senior Administrative Assistant is positioned at the core of departmental activities, requiring sound judgement, discretion, and the ability to effectively engage with stakeholders across departments.

New!

San Francisco, CAToday

Qualifications include a high school diploma, at least 1 year in inventory management or data entry, strong problem-solving, organization, communication, and multitasking skills. Assist the Client Services team with file setup, purchase orders, data entry, bill of lading, and invoices.

New!

San Francisco, CAToday

$85,000–$105,000 Per Year

Requirements include a Bachelor’s degree, strong organizational skills, proficiency in Microsoft Office, professional demeanor, and ability to work independently and with global colleagues. This role is for an Executive Administrative Assistant supporting the San Francisco office team.

New!

San Francisco, CAToday

The position offers the chance to grow within a dynamic, mission-driven environment focused on innovative mineral sourcing and supply chain reimagining, emphasizing ownership, automation, and collaboration. Qualifications include 1–3 years of relevant experience, strong organizational and communication skills, proficiency in Microsoft Office, and discretion with confidential information.

New!

Fremont, CAToday

Responsibilities encompass daily sales counting, recruitment, onboarding, employee record management, payroll processing, HR notifications, database maintenance, and employee relations. Skills required include familiarity with HR laws, finance experience, and the ability to work independently in a fast-paced environment.

New!

Rohnert Park, CAToday

Seeking a motivated Administrative Assistant in Rohnert Park, CA, to handle clerical duties, manage meetings and events, oversee supply and product inventories, and support office operations. Success requires strong communication, proficiency in Excel, Word, and Access, attention to detail, and the ability to prioritize and work independently.

San Francisco, CA30+ days ago

Full-time

Provide required physical demand providing site support for local office requirements including phone coverage, assistance with new hire integration, facilities maintenance, supplies, floor access, presence at local events, greeting clients and guests and escorting them throughout the location, food orders/set up and takedown of conference rooms, ensuring superior client service at all times. JPMorganChase, one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P.

San Francisco, CA30+ days ago

Full-time

Opensity is a technology‑enabled managed services organization that helps leading law firms and professional services organizations modernize how their operations run. We bring together talented people, innovative technology, and integrated services to create scalable, efficient environments where teams can do their best work and grow their careers.

New!

San Francisco, CAToday

This role combines high-level administrative duties with student-facing coordination, ideal for a polished, proactive individual in a fast-paced academic setting. Our client in San Francisco is seeking a highly organized Administrative Assistant to support a Dean and Department leadership team.

Walnut Creek, CA30+ days ago

Full-time

Flourish Research is one of the industry’s most progressive and diversified clinical trial organizations, with strong capabilities across cardiology, metabolic disorders, renal, oncology, CNS, pulmonology, and vaccine research. In clinical trials and healthcare, excellence means everyone deserves the best care, regardless of their race, color, gender identity, religion, ethnicity, physical abilities, age, sexual orientation, or veteran status.

New!

Oakland, CAToday

Responsibilities include handling program materials, supporting IT and office operations, managing documents, coordinating travel, and assisting with financial tasks like receipts and reimbursements. Candidates need at least 4 years of related experience, proficiency in Google Suite, Word, Excel, and Adobe Acrobat, and strong organizational skills.

San Francisco, CA30+ days ago

$75,000–$85,000 Per Year

Bloom Talent is partnering with a top SF Investment Firm to hire an Administrative Assistant. Superior communication skills, highly motivated, organized and detail oriented.

New!

San Francisco, CAToday

$85,000–$90,000 Per Year

The Executive Administrative Assistant provides essential support to the hotel’s leadership team, including the General Manager and Hotel Manager, by managing administrative tasks such as scheduling, correspondence, and reservation coordination. The role involves responding to guest concerns, analyzing guest feedback, and managing travel arrangements for VIPs, all while maintaining confidentiality and demonstrating strong organizational skills.

New!

San Francisco, CAToday

Proficiency with web-based tools such as GSuite, Coupa, Navan, Zoom, and Workday is required; familiarity with project management tools like Trello, Jira, or Asana is a plus. Seeking an experienced Administrative Assistant with at least 3+ years supporting multiple executives, ideally in a fast-paced environment.

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Administrative Support Jobs in San Rafael, CA

Office Administrator Vaco LLC

Executive Assistant Reed Smith LLP

ADMINISTRATIVE ASSISTANT III Aroha Technologies

Bilingual Administrative Assistant (Spanish) Felton Institute

Administrative Support - Administrative Assistant TotalMed Staffing

Case Administrator (Legal Services/Administrative Support) American Arbitration Association Inc.

Administrative Assistant - Grid Engineering Support Sargent & Lundy

Administrative Support Specialist Tellus Solutions

Planning Administrative Support - (104561) Sanmina

Administrative Support - Scheduler TotalMed Staffing

Administrative Sales Support Specialist-San Francisco District Office Farmers Insurance East Bay

Administrative Support - Vacaville #631 Les Schwab

Administrative Assistant – Digital Marketing MatchPointe Group

Administrative Assistant Talantage

Administrative Assistant BOLT Staffing

Administrative Assistant Allana Buick & Bers

Legal Administrative Assistant Ropes & Gray

Administrative Assistant UC Law SF

Bilingual Administrative Assistant (Spanish) Catholic Funeral & Cemetery Services

Administrative Assistant - Temp Thrive Support Services, Inc.

Administrative Assistant Ultimate Staffing Services

Administrative Assistant Rimkus

Administrative Assistant Felton Institute

Administrative Assistant OpenSpace

Legal Administrative Assistant- Litigation Ballard Spahr LLP

Administrative Assistant Carriage Services

Administrative Assistant ABM Industries

Administrative Assistant AP Avata Partners (a Division of ZOE Holding)

Administrative Assistant CDF Labor Law

Executive Administrative Assistant JPMorgan Chase

Executive Administrative Assistant - Middle Market Banking and Specialized Industries JPMorgan Chase

Administrative Assistant Touro University California

Administrative Assistant Financial Technology Partners

Administrative Assistant - Eastern Henrico LHH Recruitment Solutions

Receptionist/Administrative Assistant ClearView Healthcare Partners

Seasonal, Operations Administrative Assistant H&R Block

Senior Administrative Assistant Compass Consulting

Administrative Assistant The Staff Pad

Administrative Assistant Lgt Capital Partners

Administrative Assistant Mariana Minerals

Administrative Assistant Haidilao hot pot

Administrative Assistant International Monetary Systems

Executive Administrative Assistant JPMorgan Chase Bank, N.A.

Law Firm Operations/Administrative Assistant 1406 Epiq Global Business Transformation Solutions, LLC

Administrative Assistant | San Francisco LHH Recruitment Solutions

Administrative Assistant/Front Desk (Medical Office) Flourish Research

Operations Administrative Assistant Public Health Institute

Administrative Assistant at Top Investment Firm Bloom Talent

Executive Administrative Assistant - San Francisco Four Seasons Hotels Limited

Administrative Assistant Rootshell

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