Allient Inc. is in growth mode and currently seeking a highly organized, dependable, and resourceful Executive & Corporate Services Coordinator to provide executive administrative assistance, office management, and personal assistance at our Corporate Headquarters located in Buffalo, New York! This role combines executive and personal administrative support with day-to-day office coordination, corporate travel arrangements, and logistical support for board meetings, sales meetings, and more! Apply now!
Responsibilities:
- Independently coordinate administrative and scheduling activities for designated senior executives and leadership personnel.
- Manage business and personal calendars, schedule appointments, coordinate meetings, and resolve routine scheduling conflicts.
- Schedule personal appointments and coordinate calendars to accommodate professional and personal commitments.
- Coordinate executive business and personal travel arrangements, including flights, accommodations, ground transportation, reservations, and detailed itineraries.
- Prepare and submit executive business expense reports, organize receipts, and maintain accurate supporting documentation.
- Coordinate and maintain the daily administrative operations of Allient's corporate headquarters.
- Independently coordinate ordering, receiving, stocking, and organization of office materials.
- Serve as a point of contact for routine office needs and coordinate with building management, maintenance personnel, cleaning services, and outside vendors.
- Assist with organizing office celebrations, employee appreciation activities, lunches, and internal events.
- Maintain office supply and service records, monitor routine expenses, and assist with vendor invoices.
- Support the Corporate Marketing team with planning and coordination of domestic and international tradeshows, conferences, and corporate events as needed.
- Contribute to creating organized travel schedules, attendee lists, itineraries, and important event deadlines.
- Assist, when necessary, with tradeshow-related meetings, customer appointments, and executive schedules.
- Coordinate logistics for executive meetings, corporate dinners, employee events, customer visits, and other company functions.
- Create, organize, update, and maintain electronic files, records, spreadsheets, and shared documents.
Minimum Qualifications:
- High school diploma or GED required; associate's degree or relevant coursework preferred.
- 3-5 years of experience in administrative support, office coordination, executive assistance, customer service, hospitality, or a related role preferred.
- Strong organizational, time management, and attention-to-detail skills.
- Professional written and verbal communication skills.
- Proficiency with Microsoft Outlook, Word, Excel, and PowerPoint.
- Ability to maintain regular, reliable on-site attendance at the Buffalo corporate headquarters.
- Ability and willingness to travel occasionally for domestic and international company events, as business needs require.
- Experience coordinating executive calendars, business travel, or corporate events.
- Experience working in a corporate office environment or supporting senior leadership.
- Familiarity with expense reporting, vendor coordination, or basic invoice tracking.
- Experience coordinating multiple schedules, reservations, and logistical arrangements.
- Ability to anticipate administrative needs and work independently with appropriate guidance.
Don't let this opportunity pass you by - APPLY TODAY!
To learn more about Allient Inc. visit www.Allient.com
Allient Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.