Executive Assistant and Operations Administration On-Site

General Information

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Work Location: Los Angeles, CA, USA

Onsite or Remote

Fully On-Site

Work Schedule

Monday - Friday, 8:00am - 5:00pm

Posted Date

09/15/2026

Salary Range: $100975.68 - 153655.92 Annually

Employment Type

2 - Staff: Career

Duration

indefinite

Job #

33007

Primary Duties and Responsibilities

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In this role, you will provide executive-level administrative and analytical support to the Executive Director of Clinical Services and Executive Director, Emergency and Trauma Services.

As our Executive Assistant, you will include manage complex calendar, project manage and follow up on various high-level open items, schedule and organizing meetings, compose correspondence, transcribe minutes, and prepare presentations. Other duties include monitoring Human Resource competencies, ordering supplies, arranging travel plans, and assisting with miscellaneous projects as needed by the Executive Director.

Salary Range: $100,975 - $153,655 Annually

Job Qualifications

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We're seeking a detail-oriented individual with:

• A Bachelors degree and/or equivalent combination of education and experience.
• Experience assisting at an executive level
• Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
• Working knowledge of EMPAC, BruinBuy, Express and Connexxus preferred
• Ability to set up, use and troubleshoot office equipment (copier, fax, printers, scanner, etc.), computers and projectors.
• Ability to use Internet as a tool for research and communication.
• Excellent communication skills, both written and verbal. Ability to prepare and edit grammatically correct business correspondence.
• Ability to handle sensitive and difficult situations in a professional and responsive manner; ability to exercise own judgment.
• Ability to coordinate complex calendars.

As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.

Current/former UC employees are subject to a personnel file review.