About the companyA well-established, family-owned bakery and café specializing in authentic New York-style bagels and freshly prepared breakfast and lunch offerings. The company has built a strong reputation for high-quality food, exceptional customer service, and a welcoming neighborhood atmosphere. With multiple locations and a loyal customer base, it emphasizes freshness, consistency, teamwork, and operational excellence while fostering a collaborative and fast-paced work environment.
Position SummaryThe Executive Assistant provides high-level administrative and operational support to senior leadership by managing schedules, coordinating communications, organizing meetings, preparing reports, and handling confidential information with professionalism and discretion.
Executive Support
Manage executive calendars, appointments, and scheduling.
Coordinate meetings, travel, itineraries, and conferences.
Prepare agendas, reports, presentations, and correspondence.
Screen calls, emails, and communications.
Record meeting minutes and track action items.
Administrative Support
Maintain confidential files and records.
Process expense reports and reimbursements.
Coordinate contracts and document management.
Manage office supplies and executive office operations.
Project Coordination
Assist with strategic projects and initiatives.
Track deadlines and follow-up on executive priorities.
Coordinate communication across departments.
Board and Committee Support
Prepare Board packets.
Coordinate Board meetings.
Record Board meeting minutes.
Maintain governance records.
Communication
Serve as liaison between executives and stakeholders.