Executive Assistant

Executive Assistant

Boston, MA

The Role:

We're seeking an Executive Assistant to support the Executive team based in our company headquarters in Boston. This position is Contract 2 Hire.

Responsibilities:

• Calendar management, travel arrangements, expense reporting, drafting correspondence, and meeting coordination.
• Effectively prioritize the needs of the Executive office, manage competing requests and negotiate prioritization of administrative activities.
• Participation in ad-hoc special projects, screening calls and meeting requests.
• Arrange travel proactively considering destination events to ensure on-time arrival.
• Manage executives time and bandwidth by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating communications.
• Manage incoming correspondence and prioritize competing requests; filter through requests independently and follow through on behalf of executive as needed.
• Proactively manage the support team's time and work prioritization to most effectively meet the needs of the Executive office.

Qualifications:

• Bachelor's degree required with 3-5+ years of related experience supporting C-level executives.
• Exceptional time management, organizational skills, and attention to detail
• Experience managing multiple schedules, facilitating travel and processing expense reports
• High level of professionalism with ability to handle sensitive and confidential information
• Superb written and verbal communication skills
• Proficient in Office 365, including Word, Excel, Outlook, PowerPoint
• Commercial real estate or construction industry experience a plus