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Executive Assistant

LanceSoft Inc

Cambridge, MA, MA

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JOB DETAILS
SALARY
$65–$65 Per Hour
SKILLS
Administrative Skills, Billing, Calendar Management, Conference Management, Data Collection, Document Management, Documentation, Event Management, Executive Assistant Skills , Expense Reports, Expense Tracking, Plan Meetings, Regulatory Compliance, Time Management, Travel Industry, Travel Planning, Willing to Travel
LOCATION
Cambridge, MA, MA
POSTED
30+ days ago
Job Description
Executive Assistant to SVP, Head of Early Development
As Executive Assistant, you will provide a high quality, comprehensive, accurate and timely administrative service to the Manager(s) and their respective team(s), with responsibility for all administrative and logistical functions and ensuring a professional interface, seamless communication and optimal coordination of activities on their behalf.
  • Travel: Using company-approved travel vendors, arrange domestic and international travel for team members, including flights, trains, ground transport, hotels, etc. Prepare relevant documentation and itinerary packages to traveling staff in a timely manner prior to their departure. Coordinate real-time travel ?issues as they arise
  • Preparing, submitting and tracking expense reports for the team, as necessary
  • Creating commitment requests and PO s, executing goods receipts for work performed/completed, and processing invoices in K2
  • Reviewing and subsequently uploading fully executed agreements/contracts into iCAP
  • Responsibility for collating and uploading data into COLLECT to meet Group Transparency reporting requirements
  • Uploading materials into CoManDo to meet Group compliance requirements
  • Maintaining calendars of designated team members as required: Responsible for meticulous calendar management, including planning meetings, coordinating recurring event and communicating with multiple parties to schedule large scale internal/external meetings
  • Organizing conference registrations & membership renewals for professional organizations
  • Providing fluid support across both corporate and personal calendars including travel and appointments
  • Coordinating small and large meetings and events, both on and off-site, in collaboration with Administrative staff from other locations, both domestic and international, as appropriate
  • Preparing and managing documents; drafting, editing and proofing various types of documents, including agreements, memos, correspondence and presentation materials (e.g., PowerPoint presentations)
  • Follow-up actionable items arise from meetings e.g. producing minutes and ensuring timely distribution of relevant documents
  • Performing additional duties and assigned projects to achieve overall business objectives

About the Company

L

LanceSoft Inc

We are a $125 Million, NMSDC-certified Minority & Woman owned Workforce Solutions Company headquartered in the DC metro area with presence across US with global presence - Canada, Mexico, India, UK, Malaysia, Indonasia, Hongkong, Singapore, UAE. We are specialized in providing Workforce Solutions, SOW project delivery, Engineering Solutions, Creative Services. We currently support 100+ Fortune companies globally and across multiple industry segments. We are currently supporting several massive programs across industry segment nationally/globally (Intel, Ally, AMD, QUALCOMM, Morgan Stanley, Kraft/ Mondelez, MNP, Amdocs, Dell, SanDisk, Medtronic, Becton Dickinson, GE, Lockheed Martin, UTC, L-3 Communications, Caterpillar, BMW, Mercedes Benz, National Grid, Dominion, Energy Future Holdings, PSEG, 3M, Fidelity, Aetna, Humana, Johnson & Johnson, Pfizer, Merck etc). 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, identity, national origin, disability, or protected veteran status.

COMPANY SIZE
2,000 to 2,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2000
WEBSITE
http://www.lancesoft.com/

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