Executive Assistant

Key Responsibilities:

• Prepare and coordinate correspondence, proposals, listing agreements, contracts, presentations, and other brokerage-related documents.

• Manage calendars, meetings, travel arrangements, expense reports, commission invoicing, and departmental administrative functions.

• Maintain broker licensing, memberships, compliance records, and tracking of critical documents and renewal deadlines.

• Conduct market research, demographic analysis, mapping, and site evaluations using tools such as GIS, CoStar, Google Earth, and other mapping platforms.

• Create market packages, aerial maps, retail competition analyses, demographic reports, and materials for client presentations.

• Support brokers throughout the transaction process by obtaining due diligence materials, permits, surveys, environmental reports, ownership records, and other documentation required for deal completion.

• Coordinate listing information, signage requests, and marketing-related initiatives with internal teams.

• Maintain client, prospect, and property databases, perform research projects, and assist with prospecting activities.

• Plan and coordinate broker meetings, market tours, client events, and department functions.

• Serve as a liaison between brokers, clients, vendors, government agencies, and internal departments while maintaining a high level of professionalism and confidentiality.

• Provide occasional reception coverage and assist with special projects and additional support needs as required.

Qualifications:

• Bachelor's degree

• Minimum of 5 years executive support experience required

• Strong organizational, multitasking, communication, and customer service skills with exceptional attention to detail.

• Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint