We are seeking a highly organized, proactive, and professional Executive Assistant / Office Operations Coordinator to support firm leadership while helping ensure the office runs smoothly day to day.
This role is ideal for someone who thrives in a fast-paced, structured environment, takes pride in execution, and is comfortable balancing executive support with administrative and office operations responsibilities.
You will play a key role in helping leadership stay organized, keeping priorities on track, and maintaining a professional, efficient office environment.
Key ResponsibilitiesExecutive Support
- Manage complex calendars and scheduling for leadership
- Coordinate meetings, appointments, and internal events
- Anticipate scheduling conflicts and proactively resolve issues
- Track action items, projects, and follow-ups to support execution
- Provide day-to-day administrative support to leadership as needed
Office Operations
- Serve as the first point of contact for clients and visitors
- Maintain a professional, organized, and welcoming office environment
- Manage office supplies and coordinate with vendors
- Answer and direct incoming calls professionally
- Assist with general office needs and occasional office-related errands
Administrative Support
- Organize and maintain digital and physical files
- Assist with document management, scanning, and filing
- Support attorneys and leadership with administrative tasks
- Help ensure documents, communications, and records are handled accurately and efficiently
How Our Firm Operates
We are a systems-driven, high-accountability environment with clear expectations and a strong focus on professionalism, execution, and client experience.
Our team values:
- Structured workflows
- Strong follow-through
- Clear communication
- Ownership and accountability
- High standards of professionalism
This role is important to ensuring leadership can operate effectively and the office runs smoothly.
What Success Looks Like
In this role, success means:
- Leadership calendars are organized, efficient, and well-managed
- Meetings, priorities, and follow-ups are handled proactively
- Office operations run smoothly and professionally
- Tasks are completed accurately and on time
- Communication across the team is clear and effective
- Problems are anticipated and resolved before they escalate
Requirements
Required
- 3+ years of experience as an Executive Assistant, Administrative Assistant, or in a similar role
- Experience supporting executives, attorneys, or leadership teams
- Strong organizational and time management skills
- Excellent written and verbal communication
- Professional demeanor and strong client service skills
- Ability to multitask and prioritize effectively in a fast-paced environment
- Proficiency in Microsoft Office, including Word, Outlook, and Excel
Preferred
- Experience in a law firm or other professional office environment
- Bilingual skills
Benefits
Benefits include:
- 401(k) with company match
- Health insurance
- Health Care Flexible Spending Account (FSA)
- Life insurance
- Short-term and long-term disability insurance
- Educational course reimbursement
- Paid time off (PTO)
- Paid holidays