Job Description
This role requires strong administrative skills, project coordination capabilities, and a deep understanding of construction or real estate operations. The ideal candidate will support the executive team by managing schedules, coordinating meetings, handling sensitive communications, and ensuring smooth day-to-day operations.
Job Responsibilities
- Provide high-level administrative support to executives, including calendar management, travel arrangements, expense reporting, and correspondence.
- Prepare and review documents such as contracts, RFPs, purchase orders, lease agreements, and construction project reports.
- Coordinate internal and external meetings, site visits, and real estate project updates.
- Maintain and organize confidential files, project documents, and records in digital and physical formats.
- Liaise with contractors, property managers, clients, vendors, and regulatory agencies as needed.
- Track deadlines, permits, and compliance requirements for ongoing construction or real estate projects.
- Assist with proposal submissions, project scheduling, budgeting, and reporting tasks.
- Support business development and marketing efforts through research, presentations, and CRM management.
- Handle ad hoc projects and tasks assigned by the executive team.
Numbers & Facts
| Location | Pomona, CA |
| Job Type | Full-time |
| Headquarters | Pomona, CA, US |
| Website | https://www.wtdonline.net/ |
Qualifications
- Proven experience (3+ years) as an executive assistant, preferably in the construction or real estate industries.
- Strong knowledge of construction terminology, real estate documentation, and industry processes.
- Excellent organizational, time-management, and multitasking skills.
- Professional communication skills, both written and verbal.
- High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management software (e.g., Procore, Buildertrend, or similar).
- Ability to handle confidential information with discretion.
- Associate or Bachelor's degree in Business Administration, Real Estate, or a related field is preferred.
Skills
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