Sign upLog in
Administrative Jobs in Dallas, TX

Executive Assistant

Wheeler Staffing Partners

Dallas, TX

Apply
JOB DETAILS
SALARY
$40
SKILLS
Administrative Procedures, Administrative Skills, Board Meeting, Business Operations, C-Level Management, Calendar Management, Communication Skills, Conference Management, Customer Support/Service, Detail Oriented, Documentation, Establish Priorities, Event Management, Executive Assistant Skills , Expense Reports, Interpersonal Skills, Interviewing Skills, Leadership, Logistics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Visio, Microsoft Word, Multitasking, Office Management, Onboarding, Operational Support, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Process Improvement, Proofreading, Team Player, Technical Leadership, Telephone Skills, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Dallas, TX
POSTED
1 day ago

Executive Administrative Assistant

Location: Dallas, TX
Job Type: Contract
Work Arrangement: 100% Onsite During Training (First Several Months), Transitioning to Hybrid
Pay: $35.00-$42.00 per hour

Position Overview

Wheeler Staffing Partners is seeking an experienced Executive Administrative Assistant to provide high-level administrative and operational support to members of the Executive Leadership Team. This role is responsible for managing executive calendars, coordinating travel, organizing meetings and events, preparing expense reports, and serving as a trusted liaison between executives and internal and external stakeholders.

The ideal candidate has experience supporting C-level executives in a fast-paced corporate environment and thrives in a role requiring exceptional organization, discretion, and the ability to anticipate executive needs.

Key Responsibilities

  • Provide executive-level administrative support to members of the Executive Leadership Team.

  • Manage complex executive calendars, appointments, meetings, and scheduling priorities.

  • Screen and respond to executive phone calls, emails, and correspondence.

  • Coordinate domestic and international travel arrangements, including itineraries and logistics.

  • Plan and organize executive meetings, board meetings, retreats, and company events.

  • Prepare meeting agendas, presentations, reports, and supporting documentation.

  • Prepare, reconcile, and submit executive expense reports.

  • Draft, proofread, and distribute executive communications and correspondence.

  • Coordinate candidate interviews and provide administrative support throughout the hiring process.

  • Assist with executive onboarding and offboarding, including office setup, technology coordination, and relocation logistics.

  • Serve as a primary point of contact between executives, employees, clients, vendors, consultants, and external business partners.

  • Support reception and office operations, including visitor management, office supply coordination, conference room scheduling, and backup administrative coverage.

  • Partner with the administrative team on special projects, departmental initiatives, and process improvements.

  • Perform additional administrative duties as assigned.

Qualifications

  • Minimum of five (5) years of experience supporting C-level executives in an Executive Administrative Assistant or similar role.

  • Experience working in a fast-paced corporate environment preferred.

  • Associate degree preferred; equivalent education and professional experience will be considered.

  • Advanced proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Office 365; Visio experience is a plus.

  • Strong understanding of office management practices, administrative procedures, and business operations.

  • Excellent written and verbal communication skills with exceptional grammar, proofreading, and attention to detail.

  • Strong organizational, time management, and multitasking abilities with the ability to prioritize competing deadlines.

  • Ability to maintain strict confidentiality while exercising sound judgment and professionalism.

  • Exceptional interpersonal and customer service skills with the ability to build relationships across all levels of the organization.

  • Self-motivated, proactive, resourceful, and capable of anticipating executive needs.

  • Strong problem-solving skills with the ability to work independently and collaboratively.

  • Experience using business software, databases, and document management systems.

Why Work with Wheeler Staffing Partners?

Wheeler Staffing Partners partners with leading employers to connect talented professionals with meaningful career opportunities. This contract position offers the opportunity to support executive leadership within a dynamic corporate environment while gaining valuable experience with a respected organization. You'll work alongside collaborative professionals in a role where organization, professionalism, and attention to detail make a direct impact on business success.

About the Company

W

Wheeler Staffing Partners

Wheeler Staffing Partners' (WSP) has outstanding client relationships providing consultants with access to some of the most desirable employment opportunities across the nation. Our experience, the solutions we provide, our business processes, and partnerships with our consultants and clients has made the company one of the most sought after placement firms for job seekers and companies of all sizes. WSP, provides all candidates with career opportunities, skill assessments, and interview consulting services and our clients with the candidates that meet their culture and skill set. From our Executive Retained Search Teams, Direct Hire and Contract Staffing Professionals to our RPO Service offerings, we create models to deliver a world-class service, with a sense of urgency and professionalism at the best price. Let us put our expertise and services to work for you!

COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2014
WEBSITE
http://wheelersp.com/

Resume Resources

Free Resume TemplatesFree Resume Builder

Similar Job Searches

Business Administration JobsExecutive Assistant JobsExecutive Assistant JobsExecutive Assistant JobsExecutive Assistant JobsRemote AdministrationEntry Level Administration