Executive Assistant – Dallas, TX
About HBK
HBK Capital Management is an alternative investment firm currently managing approximately $9 billion in assets. The firm was founded in 1991 and employs approximately 200 individuals in Dallas, New York, and London. Among the top-rated and longest-tenured hedge funds in the world, we have a refreshingly transparent and team-focused culture, low turnover, and a fun work environment.
Job Description
Exceptional people have been central to the firm's success, and we strive to have the best and brightest individuals in all areas of our organization. HBK is searching for a highly organized, resourceful, and detail-oriented Executive Assistant to provide dedicated support to a senior executive of the firm.
This is a high-trust, high-visibility role for someone who thrives in a fast-paced environment and takes genuine ownership of their work. The ideal candidate is a proactive, polished professional who anticipates needs before they arise, exercises excellent judgment independently, and understands that seamless execution — down to the smallest detail — directly impacts the effectiveness of the executive they support. This person will be part of a team of highly valued Executive Assistants who embody HBK's collaborative, dynamic, and engaging culture and support the firm's day-to-day operations.
Key Responsibilities
- Calendar & Meeting Coordination: Own and manage a complex, high-volume calendar, scheduling, coordinating, and prioritizing all internal and external meetings with precision and proactive follow-through
- Travel Management: Plan and execute all business travel arrangements. Sound judgment and attention to the details that matter most are essential here
- Project & Communications Support: Assist with meeting preparation, general notetaking, and following up on action items and ongoing projects to keep initiatives organized and on track
- Personal & Administrative Support: Provide discreet, thoughtful assistance with selecting personal administrative matters, including coordinating vendors and contractors, organizing records related to properties and assets, and managing various household and property-related logistics, all handled with a high degree of confidentiality and care
Job Requirements
- 3+ years of experience in an executive support role
- Bachelor's degree preferred
- Exceptional attention to detail and the ability to catch what others miss and take pride in doing so
- Professional presence with a high degree of energy and enthusiasm
- Excellent verbal and written communication skills, with a desire to build relationships with internal and external stakeholders
- Highly collaborative team player, with the confidence to interact one-on-one with senior leaders and intermediaries when necessary
- Proactive by nature, anticipates needs, follows through without being asked, and stays two steps ahead
- Must be thoughtful and creative when needed with a "can do" attitude, with no task too big or too small
- Strong independent judgment, particularly when it comes to prioritization and decision-making in ambiguous situations
- Exceptional customer service focus, including attention to detail and producing quality results
- Must exhibit a high degree of integrity and discretion when it comes to safeguarding confidential information, both professional and personal
- Strong desire to embody HBK's culture and contribute to the organization's reputation and success
- Proficiency in MS Office, including Outlook and Excel