Executive Assistant - Executive Assistant II

Job Title: 

Executive Assistant II 

Location: 

Austin, TX 

Job Type: 

Full-time, 8-months, On-Going Contract, W2 

Schedule: 

Monday – Friday, Onsite 

Pay Range: 

$25.20 - $29.00 per hour  

Visa sponsorship is not available now or in the near future. 

Job Description:  

Key Responsibilities 

• Own complex, high-volume calendar management across multiple time zones and competing priorities. 

• Proactively resolve scheduling conflicts and ensure meetings are prioritized effectively. 

• Monitor executive priorities, meetings, and communications, acting as a proxy when appropriate. 

• Coordinate domestic and international travel arrangements. 

• Manage and submit expense reports accurately and on time. 

• Track action items, follow-ups, and deliverables to ensure timely completion. 

• Prepare documentation, meeting materials, and executive support resources. 

• Provide comprehensive administrative support for day-to-day executive operations. 

• Effectively prioritize a high volume of requests while maintaining appropriate levels of urgency. 

Requirements 

• 6+ years of experience supporting senior executives, including VP, SVP, CEO, or equivalent leadership levels. 

• Proven ability to manage a demanding workload with minimal direction. 

• Exceptional verbal and written communication skills. 

• Strong organizational, prioritization, and time management abilities. 

• Ability to make sound decisions and respond quickly to changing business needs. 

• High level of professionalism, integrity, and discretion when handling confidential information. 

• Experience working in fast-paced, high-growth, or rapidly changing environments. 

• Strong working knowledge of Microsoft Office and Microsoft Outlook. 

Preferred Qualifications 

• Experience owning a complex, high-volume executive calendar. 

• Experience coordinating with global teams across multiple time zones. 

• Demonstrated success supporting leaders in large, matrixed organizations. 

• Ability to anticipate executive needs and proactively solve problems. 

• Experience partnering closely with senior leadership and key business stakeholders. 

Skills 

• Executive Calendar Management 

• Multi-Time Zone Scheduling 

• Executive Support 

• Travel Coordination 

• Expense Management 

• Meeting Planning & Coordination 

• Prioritization & Task Management 

• Stakeholder Management 

• Written & Verbal Communication 

• Confidential Information Handling 

• Problem Solving 

• Attention to Detail 

Education 

• Minimum of two years of college coursework required. 

• Bachelor's degree preferred. 

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