Executive Assistant - Financial Services

Software Guidance & Assistance, Inc. (SGA) is searching for an IT Executive Assistant (C-Suite) for a right-to-hire contract assignment with one of our premier financial services clients in Dallas, TX. This role requires onsite presence 4-5 days per week.

This is a highly visible role supporting two senior Managing Directors within the Technology organization. The successful candidate will be an experienced Executive Assistant with a proven track record supporting C-level executives in large enterprise environments, exceptional organizational skills, and the ability to manage competing priorities in a fast-paced, confidential setting.

Responsibilities

• Provide executive-level administrative support to two Managing Directors within the Technology organization.
• Manage complex calendars, meeting schedules, and changing executive priorities.
• Coordinate domestic and international travel, itineraries, and logistics.
• Prepare presentations, reports, correspondence, and other executive communications.
• Attend meetings, document minutes, and track follow-up actions.
• Coordinate special projects and executive initiatives.
• Process travel and expense reports using Concur.
• Screen, prioritize, and respond to incoming communications on behalf of executives.
• Build strong working relationships across business and technology organizations.
• Exercise sound judgment, discretion, and confidentiality while handling sensitive information.
• Anticipate executive needs, proactively resolve scheduling conflicts, and escalate issues when appropriate.

Required Skills

• 7+ years of experience as an Executive Assistant supporting C-level or Managing Director executives.
• Experience supporting senior executives within a large enterprise environment.
• Financial Services industry experience.
• Extensive experience managing complex executive calendars and scheduling.
• Advanced proficiency with Microsoft Office Suite, including Outlook, PowerPoint, Word, and Excel.
• Experience with Concur Travel & Expense.
• Outstanding written and verbal communication skills with exceptional attention to grammar and detail.
• Strong organizational, prioritization, and time management skills.
• Ability to manage multiple priorities in a fast-paced, deadline-driven environment.
• High degree of professionalism, discretion, confidentiality, and sound judgment.
• Proven ability to work independently with minimal supervision.

Preferred Skills

• Experience supporting senior Technology or IT executives.
• Experience coordinating executive meetings, board materials, and presentations.
• Experience supporting multiple executives simultaneously.