Executive Assistant – Full Time

Location: San Mateo (Hybrid)

Overview

We are seeking an experienced Executive Assistant (EA) to provide high-level strategic and administrative support in a fast-paced, client-focused environment. This role requires a proactive and resourceful professional who thrives in a global setting and is comfortable working across international time zones, particularly with teams based in India.

Key Responsibilities

• Provide high-level executive support, including calendar management, travel coordination, and correspondence 
• Coordinate and manage high-touch client interactions and communications 
• Lead and execute end-to-end event planning, including internal and client-facing events 
• Partner closely with executives to manage priorities, logistics, and scheduling 
• Support cross-functional collaboration with global teams, particularly in India 
• Handle confidential information with discretion and professionalism 

Qualifications

• Around 5 years of experience as an Executive Assistant or in a similar role 
• Strong background in event planning and execution 
• Experience supporting global or international teams and working across time zones 
• Prior experience in one or more of the following industries preferred: 

        o  Venture Capital (VC)  o Private Equity  o Executive Search  o Professional Services  o Technology, Events, or Marketing environments 

• Exceptional organizational, communication, and multitasking skills 
• High level of professionalism and client service orientation 

Benefits & Perks

•  Medical and dental coverage 
• 401(k) with up to 6% match 
• Other perks: Gym, recreation room, free lunch
• Collaborative and stable team environment (long-tenured EA team) 

Work Environment

• Hybrid schedule with flexibility 
• Highly collaborative, client-facing culture 
• Opportunity to work with global teams and high-level executives