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Executive Assistant I

Tailored Management

Cambridge, MA

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JOB DETAILS
SALARY
$21.82–$29.10 Per Hour
SKILLS
Administrative Skills, Biotech and Pharmaceutical, Budget Reporting, Calendar Management, Channel Strategies, Communication Skills, Corporate Policies, Establish Priorities, Event Management, Executive Assistant Skills , Financial Administration, Financial Operations, Leadership, Logistics, Logistics Management, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Purchase Orders, Sales Cycle, Statement of Work (SOW), Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Cambridge, MA
POSTED
Today
Position: Executive Assistant I
Location: 140 6th St, Cambridge, MA 02142
Duration: 12-month contract (with potential for extension or permanent conversion)
Compensation: $21.82 - $29.10/hr (W2)
Benefits: Weekly pay, medical, dental, and vision coverage
Schedule: 40 hours per week
Work Model: Hybrid - 3 days onsite in Cambridge

Position Overview:
Biogen is seeking a proactive and highly capable Executive Assistant to serve as a strategic partner to the Leadership Team (LT). This role goes beyond traditional administrative support, blending high-level executive assistance with light project management responsibilities. The ideal candidate will act as a central point of coordination for the department, driving operational efficiency, managing complex logistics, and maintaining a polished and professional office environment.

Key Responsibilities:
  • Calendar Management: Oversee and manage complex, high-volume Outlook calendars, proactively resolving conflicts and prioritizing critical engagements.
  • Travel & Logistics Coordination: Plan and manage domestic and international travel arrangements, ensuring compliance with corporate policies and efficient scheduling for leadership.
  • Financial Operations: Administer the full lifecycle of Purchase Orders (POs) and Scopes of Work (SOWs), including tracking, processing, and supporting timely budget reporting.
  • Digital Workspace Management: Maintain and enhance SharePoint and OneDrive platforms to ensure organized, accessible, and up-to-date team resources.
  • Event Planning: Collaborate with Corporate Meetings and Congress teams to support large-scale events and leadership meetings.

Qualifications:
  • Experience: Minimum of 3 years of progressive administrative experience, ideally within a corporate or biotech environment.
  • Education: Associate's degree required; bachelor's degree preferred.
  • Technical Skills: Advanced proficiency in Microsoft Office 365, including Outlook, SharePoint, Excel, and OneDrive.
  • Core Competencies: Highly organized, solution-driven, and able to manage multiple priorities in a fast-paced environment while maintaining professionalism under pressure.
  • Communication: Strong verbal and written communication skills, with the ability to navigate ambiguity and interact effectively with senior leadership.

About the Company

T

Tailored Management

CONNECTING TOP TALENT WITH TOP-TIER OPPORTUNITIES

Tailored Management is a global staffing firm that specializes in partnering with large organizations that run their contingent labor program in a VMS/MSP environment. We have the unique capacity to support programs across all scopes and geographic locations from a single headquarters, successfully elevating program performance across the board and minimizing costs, miscommunication and delivery times. But what do we really do? We bring together the best talent with the greatest opportunities.

COMPANY SIZE
1,000 to 1,499 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
1968
WEBSITE
https://www.tailoredmanagement.com/

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