Sign upLog in
JobsJobs in MassachusettsJobs in Cambridge, MAAdministration Jobs in Cambridge, MAAdministrative Jobs in Cambridge, MA

Executive Assistant I

Integrated Resources, Inc

Cambridge, MA

Apply
JOB DETAILS
SKILLS
Administrative Skills, Biotech and Pharmaceutical, Budget Management, Budget Reporting, Channel Strategies, Corporate Policies, Digital Asset Management, Establish Priorities, Event Management, Executive Assistant Skills , Leadership, Logistics, Logistics Management, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft SharePoint, Multitasking, Operations Management, Organizational Skills, Presentation/Verbal Skills, Project/Program Management, Purchase Orders, Sales Cycle, Statement of Work (SOW), Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Cambridge, MA
POSTED
30+ days ago
Executive Assistant I
Location Cambridge MA- 3 day onsite
Duration 12 months
Number of Hours per week 40 per weeks

Job Description:
*** is seeking a proactive, high-caliber Executive Assistant to serve as a strategic partner to our Leadership Team (LT). This is not a traditional support role; it is a hybrid position combining high-level administrative partnership with light project management. The successful candidate will act as the "connective tissue" for the department, ensuring operational efficiency, managing complex logistical puzzles, and maintaining a professional environment in our Cambridge office.


Job Responsibilities
Calendar Architecture: Proactively manage complex, high-volume Outlook calendars, anticipating conflicts and prioritizing high-impact engagements.
Global Travel & Logistics: Orchestrate seamless domestic and international travel itineraries, ensuring full compliance with corporate policy and optimal time management for LT members.
Financial Coordination: Manage the end-to-end lifecycle of Purchase Orders (POs) and Products of Work (SOWs), ensuring accurate tracking and timely budget reporting.
Digital Asset Management: Maintain and optimize SharePoint and OneDrive environments to ensure team resources are organized and accessible.
Event Management: Partner with Corporate Meetings and Congresses to execute large-scale team events and high-stakes leadership meetings.

Qualification:
Experience: 3+ years of progressive administrative experience, preferably in a corporate or biotech setting.

Education:
Associate s degree required; Bachelor s degree preferred.
Technical Savvy: Expert proficiency in Microsoft Office 365 (Outlook, SharePoint, Excel, and OneDrive).
Mindset: A solution-oriented multitasker who remains calm and professional under pressure.
Communication: Exceptional verbal and written skills with a knack for navigating ambiguous situations.

About the Company

I

Integrated Resources, Inc

Resume Resources

Free Resume TemplatesFree Resume Builder

Similar Job Searches

Administrative Coordinator Jobs in Cambridge, MABusiness Administration Jobs in Cambridge, MA