Executive Assistant I, Compliance, Assurance & Privacy Services (CAPS)

The Compliance Assurance Privacy Services (CAPS) team is seeking a dedicated, resourceful, and customer-obsessed Executive Assistant to support two Directors within the CAPS team. The Executive Assistant will act as an extension of the leaders they support and will work closely with other Executive Assistants throughout the CAPS team and across the company.

As an Executive Assistant, you will be responsible for a wide range of core administrative activities including complex calendar management, tracking key deliverables, coordinating travel and expenses, and organizing team activities and events (such as All-team meetings, off-sites, and employee engagement activities). Other responsibilities include, but are not limited to, coordinating meeting agendas, space planning, and ad hoc project coordination. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company, is important. In this role, you"ll have the opportunity to act as an extension of our leaders in partnership with a supportive and collaborative EA community.

he ideal candidate is a detail-oriented, experienced planner with a proven ability to triage competing priorities, respond with urgency, and thrive in ambiguity. They are an observant and curious learner, able to pick up the nuances of the business and their leaders" communication and collaboration preferences, and to earn the trust required to handle confidential and sensitive information.

Working in an environment where goals and priorities are generally defined, you will complete tasks and projects with some guidance, refining your approach as needed, and apply superior attention to detail, great organizational skills, and the ability to meet tight deadlines and juggle multiple critical requests while maintaining flexibility, and grace under pressure. You will learn business priorities and best practices, identify opportunities to make simple process improvements, and begin to anticipate the needs of the leaders you support. Over time, you will build deep and trusting professional relationships with the leaders and their teams, which create opportunities for special projects with increased responsibility and long-term career growth.

Key job responsibilities

• Proactively coordinate and engage with leadership in planning and organizing team events, activities, and calendars
• Manage complex calendars, scheduling requirements, and prioritization of leaders" tasks and appointments according to their importance, urgency, and relevance
• Act as a liaison for direct reports and business stakeholders
• Coordinate extensive travel arrangements (international and domestic)
• Participate in planning events and drive key team activities (staff meetings, offsites, all-team meetings, supply ordering)
• Clearly and concisely communicate - verbally and in writing (emails, meeting agendas, calendar invites) and be trusted to present decisions to leaders up to four tiers above level, handling confidential information with discretion
• Identify and make improvements for simple processes
• Work alongside other Executive Assistants within the org and throughout AWS/AmSec to drive best practices and cross-team collaboration and efficiency improvements