Executive Assistant

Executive Assistant to CEO | Strategic Projects & Innovation | work life balance | incredible organization!!

This Jobot Job is hosted by: Jillian Morgan
Are you a fit? Easy Apply now by clicking the "Quick Apply" button and sending us your resume.
Salary: $100,000 - $130,000 per year

A bit about us:

We are an established, innovative organization with a collaborative leadership team and a passion for continuous improvement, technology, and developing our people.

We believe great ideas can come from anywhere and value individuals who are curious, resourceful, and excited to challenge the status quo.

We are seeking an exceptional Executive Assistant to partner directly with our CEO while contributing to strategic initiatives across the organization.

Why join us?

● A True Executive Partnership: Work directly alongside a CEO who values collaboration, intellectual curiosity, and professional development.

● Beyond Traditional EA Responsibilities: Gain exposure to strategic projects, business operations, technology, and organizational initiatives.

● Innovation-Focused Environment: Help identify and implement new technologies, AI tools, and more efficient ways of working.

● Meaningful Impact: Contribute to initiatives that influence the broader organization rather than remaining limited to traditional administrative responsibilities.

● Opportunity to Grow: Join an environment that values initiative, learning, new ideas, and individuals who want to expand their capabilities.

Job Details

This is not your traditional Executive Assistant position.

We are looking for a highly capable, business-minded professional who enjoys being a true partner to an executive while taking ownership of projects that extend well beyond administrative responsibilities.

The ideal candidate brings the organization and attention to detail of an exceptional EA, the business acumen of a Chief of Staff, and genuine enthusiasm for technology, AI, innovation, and continuous learning.

You will work closely with a CEO who values collaboration, curiosity, and new ideas. This position offers the opportunity to contribute across business operations, technology initiatives, organizational development, and strategic projects.

We are looking for someone who can anticipate needs, bring structure to competing priorities, confidently move projects forward, and translate ideas into action.

What You'll Do

Executive Partnership

● Serve as a trusted business partner to the CEO, managing complex calendars, travel, communications, expenses, and executive priorities.

● Anticipate needs and proactively identify opportunities to improve executive effectiveness.

● Manage confidential business information with exceptional judgment and discretion.

● Act as a liaison between the CEO, executive leadership, employees, and external stakeholders.

Strategic Projects & Business Operations

● Manage cross-functional initiatives from concept through execution.

● Coordinate stakeholders, establish timelines, track deliverables, and ensure accountability.

● Identify opportunities to improve workflows, organizational processes, and operational efficiency.

● Research business topics, prepare reports, and translate findings into actionable recommendations.

● Support initiatives involving organizational development, performance management, and continuous improvement.

Technology & Innovation

● Leverage emerging technologies, including AI tools such as ChatGPT and Claude, to improve productivity and business processes.

● Help identify opportunities for technology adoption, automation, and operational improvements.

● Collaborate with cross-functional teams on innovation and technology-related initiatives.

● Stay curious about new tools, platforms, and approaches that can help move the business forward.

Executive Communication & Events

● Prepare executive presentations, meeting materials, and communications.

● Facilitate meetings, coordinate next steps, and drive follow-through.

● Represent executive leadership professionally in internal and external settings.

● Participate in company events, trade shows, and occasional business travel.

● Assist with special projects, events, and executive-related initiatives as needed.

What We're Looking For

● Approximately 10+ years of progressive experience supporting senior executives, CEOs, founders, or other C-suite leaders.

● Background as an Executive Assistant, Executive Business Partner, Chief of Staff, or similar hybrid position.

● Strong business acumen with demonstrated experience beyond traditional administrative support.

● Proven ability to manage projects, coordinate stakeholders, and independently drive results.

● Exceptional organizational skills and the ability to manage competing priorities.

● High emotional intelligence, sound judgment, discretion, and executive presence.

● Strong written and verbal communication skills, including comfort facilitating meetings and delivering presentations.

● Technologically savvy, with practical experience using AI tools and an interest in emerging technology.

● Comfortable supporting both strategic initiatives and hands-on executive administrative responsibilities.

● A proactive, solutions-oriented personality with the confidence to respectfully challenge ideas and offer recommendations.

● Experience with organizational development, technology implementation, process improvement, or business operations is highly desirable.


This opportunity is being managed confidentially on behalf of an established employer.

The Irvine/Laguna Nigel posting location is intended to reach candidates throughout the surrounding market. The position is not based in Irvine. The exact office location and company identity will be disclosed to qualified candidates before client interviews.

This is a primarily onsite position with some flexibility based on executive and business needs.

If you are an experienced executive partner who enjoys combining organization, business strategy, technology, and meaningful project ownership, we would welcome the opportunity to connect.

Interested in hearing more? Easy Apply now by clicking the "Quick Apply" button.

<sub>Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal.

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: jobot.com/privacy-policy</sub>