Executive Assistant / Administrative Assistant

Location: West Los Angeles, CA
Schedule: Monday-Friday, 8:00 AM-5:00 PM
Work Arrangement: Onsite
Compensation: $25-$30/hour
Employment Type: Direct Hire

Position Summary

Seeking a professional and detail-oriented Executive Assistant / Administrative Assistant to provide direct support to company leadership while helping manage daily office operations. This role serves as a key point of coordination for executive schedules, communications, document management, vendor relationships, and administrative projects. The ideal candidate is organized, proactive, and interested in building a long-term career within a fast-paced real estate and property management environment.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Draft, prepare, and maintain correspondence, reports, presentations, and business documents.
• Coordinate communication between executives, tenants, vendors, and internal teams.
• Maintain organized electronic and physical filing systems.
• Assist with special projects and administrative initiatives as assigned.
• Support office operations, supply management, and general business administration.
• Process invoices, expense reports, and related documentation.
• Schedule meetings and prepare meeting materials as needed.
• Provide administrative support to leadership and other departments.
• Ensure confidentiality and professionalism when handling sensitive information.

Qualifications

• 2-3 years of administrative assistant, executive assistant, or related office support experience.
• Strong proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Excellent written and verbal communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Professional demeanor and strong customer service skills.
• Property management or real estate industry experience preferred.

Preferred Skills

• Experience supporting executives or ownership teams.
• Familiarity with property management operations, vendors, and tenant communications.
• Ability to work independently while maintaining a high level of accuracy and organization.
• Strong problem-solving and multitasking abilities.

Benefits

• Competitive hourly compensation
• Opportunity for long-term growth and stability
• Collaborative and team-oriented work environment
• Exposure to real estate and property management operations

This position is ideal for an experienced administrative professional seeking a long-term opportunity supporting leadership, office operations, and business functions within a growing real estate and property management organization.