Executive Assistant

Executive Assistant to President & CEO

Location: Los Angeles, CA | On-Site

Compensation: $70,000 to $85,000 annually

Position Overview

We are seeking a highly organized, proactive, and experienced Executive Assistant to provide comprehensive support to the President & CEO of a mission-driven nonprofit organization in Los Angeles.

This is an excellent opportunity for an accomplished Executive Assistant who thrives in a fast-paced, ever-changing environment and enjoys serving as a trusted partner to senior leadership. The ideal candidate is a critical thinker, exceptional communicator, resourceful problem solver, and self-starter who can anticipate needs, exercise sound judgment, and handle sensitive information with the highest level of discretion.

A genuine interest in working within the nonprofit sector and supporting a mission-focused organization is important for success in this role.

Key Responsibilities

• Provide high-level administrative and strategic support to the President & CEO.

• Manage a complex executive calendar, prioritizing meetings, requests, deadlines, and competing commitments.

• Anticipate the CEO's needs and proactively prepare materials and information for meetings, conferences, presentations, and other engagements.

• Serve as a primary point of contact between the CEO and executives, employees, clients, partners, and other internal and external stakeholders.

• Exercise sound judgment in determining priorities, appropriate responses, and follow-up actions.

• Coordinate travel arrangements, itineraries, expenses, and mileage reports.

• Prepare professional correspondence, presentations, reports, meeting materials, and other executive-level documents.

• Collect and organize information for meetings with staff, community partners, and external stakeholders.

• Take accurate meeting minutes and track follow-up items as needed.

• Provide project management support for special initiatives and executive priorities.

• Maintain confidential records, contact lists, and sensitive executive information.

• Track expenses and prepare weekly, monthly, and quarterly reports.

• Assist with marketing and organizational development initiatives, including events, marketing materials, and industry group activities.

• Collaborate cross-functionally with internal teams to ensure projects and priorities move forward efficiently.

• Manage special projects and additional responsibilities as assigned.

Qualifications

• Bachelor's degree required.

• 10+ years of related professional experience, preferably supporting a President, CEO, C-suite executive, or other senior-level leader.

• Significant Executive Assistant, Personal Assistant, or senior executive support experience.

• Experience in a nonprofit or professional services environment is highly desirable.

• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

• Exceptional calendar management, organization, and time-management skills.

• Excellent written and verbal communication skills.

• Demonstrated ability to manage multiple priorities and quickly shift focus as business needs change.

• Strong critical-thinking, analytical, and problem-solving abilities.

• Ability to identify opportunities for process improvements and independently implement solutions.

• High level of professionalism, discretion, and sound judgment when handling confidential or sensitive matters.

• Ability to work independently while also collaborating effectively across diverse, cross-functional teams and communities.

• Demonstrated commitment to supporting an inclusive and equitable workplace.

• Must be legally authorized to work in the United States on a full-time basis upon hire.

What We're Looking For

The successful candidate will be someone who is high-functioning, hands-on, adaptable, and exceptionally dependable. You should be comfortable working independently, anticipating executive needs, navigating changing priorities, and taking ownership without requiring extensive direction.

This position is ideal for someone who enjoys being a trusted partner to executive leadership and wants to contribute their skills to a mission-driven nonprofit organization making an impact in the community.

Location: Los Angeles, CA

Work Environment: On-Site

Salary Range: $70,000 to $85,000 annually

Benefit offerings: include medical, dental, vision, additional voluntary benefits, 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

Equal Opportunity Employer/Veterans/Disabled

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Pay Details: $70,000.00 to $85,000.00 per year

Search managed by: Lisa Hustler

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.