Executive Assistant

Voleon is a technology company that applies state-of-the-art AI and machine learning techniques to real-world problems in finance. For nearly two decades, we have led our industry and worked at the frontier of applying AI/ML to investment management. We have become a multibillion-dollar asset manager, and we have ambitious goals for the future.

Your colleagues will include internationally recognized experts in artificial intelligence and machine learning research as well as highly experienced finance and technology professionals. The people who shape our company come from other backgrounds, including concert music performances, humanitarian aid, opera singing, sports writing, and BMX racing. You will be part of a team that loves to succeed together.

In addition to our enriching and collegial working environment, we offer highly competitive compensation and benefits packages, technology talks by our experts, a beautiful modern office, daily catered lunches, and more.

As an Executive Assistant in our newly established Miami office, you will provide dedicated support to up to four senior executives while also supporting the management of office facilities and events. In this role, you'll play a key part in building and supporting the foundation of our growing team in this exciting new location. Your contributions will enhance the efficiency of our leadership, and your success will directly impact the overall success of the company.

Responsibilities

• Executive Support:
  
  • Provide comprehensive administrative assistance to senior executives, including calendar management, meeting coordination, and travel arrangements
  • Manage and prioritize meeting requests, ensuring executives are well-prepared with necessary materials
  • Collaborate with Executive Support staff to ensure seamless coordination across the leadership team
  • Handle communication on behalf of executives in a clear, professional, and timely manner
  • Assist with project management, event planning, research, and IT support as required
  • Serve as onsite back-up for Office Manager, supporting onsite employees, candidates, vendors, and visitors

• 3+ years of experience in administrative support
• Proven experience supporting multiple senior executives in both in-person and remote environments
• Excellent organizational and communication skills; professional, clear, and courteous in all interactions
• Meticulous attention to detail and accuracy
• Ability to manage tasks independently, prioritize effectively, and adapt to changing demands
• Proficiency with MS Outlook calendaring, Word, Excel, and PowerPoint; experience with Atlassian and other Agile Project Management tools (Jira, Confluence, Smartsheet) is a plus
• Experience with GenAI tools and technologies is a plus
• Expected to work onsite Tuesday-Thursday, with flexibility to work onsite additional days as needed
• Ability to travel occasionally
• Bachelor's degree (preferred but not required)
• Authorized to work in the United States