Executive Assistant/Operations Manager

Insight Global is assisting a client of ours in the Coconut Grove, FL area who is seeking to hire a Sr. Executive Assistant/Operations Manager for a direct hire role. This client has been operating out of the United Kingdom for the last 5 years supporting a single family and their estate, but thecompany has recently branched out and opened a US based office.

This role offers the opportunity to work closely with senior leaders in a dynamic, high-impact industry, providing invaluable support that contributes to the success of the organization.

The successful Executive Assistant/Operations Manager will demonstrate emotional intelligence, adeptness in building strong relationships, and experience operating at the C-Suite/Board level. This role operates at a fast pace with high expectations. Expertise in diary management is essential, along with the ability to efficiently organize extensive worldwide travel arrangements. Attention to detail and being extremely organized are also crucial attributes for this role. This role will also assist with the operations of the setup and execution of their new office space.

The Executive Assistant/Operations Manager will provide high-level support and will act as a trusted partner, ensuring seamless operations, effective time management, and enhanced communication. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced environment.

We are a company committed to creating diverse and inclusive environments where people can bring their full, authentic selves to work every day. We are an equal opportunity/affirmative action employer that believes everyone matters. Qualified candidates will receive consideration for employment regardless of their race, color, ethnicity, religion, sex (including pregnancy), sexual orientation, gender identity and expression, marital status, national origin, ancestry, genetic factors, age, disability, protected veteran status, military or uniformed service member status, or any other status or characteristic protected by applicable laws, regulations, and ordinances. If you need assistance and/or a reasonable accommodation due to a disability during the application or recruiting process, please send a request to HR@insightglobal.com.To learn more about how we collect, keep, and process your private information, please review Insight Global's Workforce Privacy Policy:

Required Skills & Experience
• 5+ years of experience in a high level EA or Operations facing role.
• Ability to work independently, with a strong attention to detail and a demonstrable capacity to make high quality operational decisions.
• Proven ability to manage multiple priorities and meet tight deadlines.
• High numeracy and experience working with large data sets.
• Advanced level in Microsoft Office suite.
• Excellent organizational skills.
• Excellent written, oral, and interpersonal communication skills.
• Highly confidential, exercise absolute discretion and display strong judgement.

Nice to Have Skills & Experience
• Bilingual in Italian or Spanish
• Experience or comfortability in a startup / fast paced environment

Benefit packages for this role will start on the 1st day of employment and include medical, dental, and vision insurance, as well as HSA, FSA, and DCFSA account options, and 401k retirement account access with employer matching. Employees in this role are also entitled to paid sick leave and/or other paid time off as provided by applicable law.