Executive Assistant

Summary:

• Location: Phoenix, AZ – Maryvale Behavioral Health and Emergency Department
• Work Mode: 100% Onsite
• Schedule: Monday–Friday, Day Shift
• Duration: Temp-to-Hire

Responsibilities:

• Manage calendars, meeting requests, scheduling, and other day-to-day administrative activities.
• Coordinate meetings and assist with meeting minutes and follow-up items as needed.
• Serve as a primary onsite point of contact for support services and help facilitate communication across departments.
• Coordinate campus events and activities, including communication, scheduling, and onsite logistics.
• Create and update presentations, spreadsheets, reports, policies, and other business documents.
• Gather, organize, and maintain information and data for leadership and departmental initiatives.
• Assist with leadership meetings, newsletters, and other departmental communications.
• Create and update process maps and workflows using Microsoft Visio.
• Provide strong customer service to employees, leaders, visitors, and internal partners.
• Proactively identify administrative needs and follow through with minimal supervision.
• Support additional projects and administrative priorities as needed.

Requirements:

• Experienced, highly organized individual with strong administrative and operational support skills.
• Proactive, personable, and comfortable working independently.
• Effective communicator who enjoys building relationships and coordinating across departments.