Executive Assistant

LHH Recruitment Solutions is partnered with a corporate office in Phoenix, AZ that is looking for an Executive Assistant to join the team. This is a full-time Monday through Friday position $35.00-$40.00 per hour depending on prior experience. This requires a high-level of communication, professionalism, and executive support for board members.

Job Description:

• Coordinate leadership activities to keep priorities organized and on track.
• Handle confidential information and sensitive business matters with discretion.
• Serve as a main point of contact between leadership, departments, and business teams.
• Help senior leaders stay organized, prepared, and focused on key business goals.
• Manage multiple priorities and adjust quickly when business needs change.
• Identify potential issues and work proactively to solve problems.
• Follow up with teams and stakeholders to make sure responsibilities and deadlines are completed.
• Provide day-to-day operational and administrative support to senior leadership.
• Research information and prepare reports or materials to support leadership decisions.
• Assist with important projects that involve multiple departments or teams.
• Maintain corporate records, including board documents, resolutions, and subsidiary records.
• Work with internal and external legal teams on contracts and intellectual property matters.
• Assist with contract administration, including preparing notices and keeping records accurate and organized.
• Maintain contract management systems and ensure information is complete and up to date.
• Coordinate the processing of legal and corporate expenses.
• Support business operations such as capital approvals, insurance coordination, and administrative programs.
• Look for ways to improve processes, increase efficiency, and simplify workflows.
• Serve as a reliable resource for resolving operational and administrative issues.

Qualifications:

Bachelor's Degree

5+ years supporting senior executives in a complex, high-performance environment (legal, governance, or corporate experience preferred)

Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Sharepoint, and Google Suite

Creating slidedeck presentations, memos, high level communication with board of directors and other business executives

Must handle multiple calendars

Excellent verbal and written communication skills.

Strong organizational and multitasking abilities.

Professional communication

For onboarding:10 year background check, credit check, and drug screen.

If you meet the minimum requirements apply now!

Pay Details: $35.00 to $40.00 per hour

Search managed by: Morgan Ross

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.