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Executive Assistant - Population Health
101 Truman Medical Center
Job Location
University Health 4 (UH4)
Kansas City, Missouri
Department
Population Health
Position Type
Full time
Work Schedule
8:00AM - 4:30PM
Hours Per Week
40
Job Description
Executive Assistant - Population Health
The Executive Assistant - Population Health provides high-level administrative, operational, and project coordination support to departmental personnel responsible for population health, community engagement, health equity, and community-based healthcare initiatives.
This role serves as a key administrative partner supporting strategic operations, executive communications, community engagement activities, and cross-functional coordination efforts that advance organizational population health goals. Working closely with executive leadership, population health leadership teams, community stakeholders, and external partners, the Executive Assistant helps coordinate meetings, community initiatives, operational workflows, executive communications, and special projects related to population health and community wellness programs.
The position supports a fast-paced environment requiring strong organizational skills, discretion, professionalism, and the ability to manage multiple priorities simultaneously. This role contributes to the operational success of population health initiatives through efficient administrative coordination, stakeholder engagement support, and organizational communication management.
- Executive & Administrative Support
- Provide advanced administrative support to leadership overseeing population health, community health strategies, and community engagement initiatives.
- Manage executive calendars, meeting schedules, travel arrangements, correspondence, and workflow coordination for leadership teams.
- Coordinate internal and external meetings, including agendas, presentations, meeting materials, minutes, logistics, audiovisual needs, and follow-up activities.
- Support day-to-day operational activities and administrative workflows across population health and community strategy departments.
- Population Health Operations & Project Coordination
- Responsible for input and maintenance of all corporate Marketing and Public Relations policies.
- Assist with coordination of strategic initiatives, community-based projects, outreach activities, and organizational partnerships supporting population health goals.
- Support operational tracking, scheduling, documentation, and communication for community engagement programs, leadership committees, and collaborative initiatives.
- Prepare reports, presentations, dashboards, spreadsheets, and executive briefing materials related to population health initiatives and operational priorities.
- Assist leadership with budget tracking, invoice processing, reimbursement requests, record management, and administrative project support.
- Community & Stakeholder Engagement Support
- Serve as an administrative liaison between leadership teams, healthcare partners, community organizations, academic institutions, civic leaders, and external stakeholders.
- Coordinate logistics and communications for community meetings, public events, strategic partnerships, and outreach activities.
- Support management of community engagement requests, committee activities, and leadership participation in external initiatives and events.
- Assist with onboarding coordination and administrative support for new team members and department operations.
- Communication & Organizational Coordination
- Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.
- Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.
- Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.
- Support collaborative communication and coordination across interdisciplinary departments and leadership teams.
- Organizational & Professional Responsibilities
- Draft and manage professional correspondence, meeting summaries, presentations, and organizational communications.
- Maintain organized filing systems, electronic records, operational documentation, and confidential materials in accordance with organizational standards.
- Utilize technology platforms, communication tools, and administrative systems to support efficient departmental operations and workflow management.
- Support collaborative communication and coordination across interdisciplinary departments and leadership teams.
- Quality Improvement, Safety & Cultural Diversity
- Promotes quality improvement, staff and patient safety, and cultural diversity through department operations and by personal performance.
Minimum Requirements
- Associate's degree or combination of High School diploma and equivalent work experience.
- Minimum of 4 years of executive assistant, administrative coordination, or advanced administrative support experience.
- Excellent written, verbal, organizational, and interpersonal communication skills.
- Strong ability to manage multiple priorities, deadlines, and confidential information in a fast-paced environment.
- Demonstrated professionalism and ability to interact effectively with executive leadership, healthcare professionals, community partners, and external stakeholders.
- Advanced proficiency in Microsoft Office Suite including Word, PowerPoint, Excel, Outlook, and virtual communication platforms.
- Strong organizational, project coordination, and problem-solving skills.
- Ability to work independently while supporting collaborative team operations.
Preferred Qualifications
- Bachelor's degree in Business Administration, Healthcare Administration, Public Health, Communications, or related field preferred.
- Experience supporting healthcare, population health, community engagement, or nonprofit leadership teams preferred.
- Experience coordinating executive meetings, community events, or cross-functional projects preferred.
- Experience with budget coordination, reporting, and project tracking systems preferred.