Executive Assistant

Executive Assistant

San Jose, California, United States

Job category: Business Operations Job ID: 136524-en_US

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Job Summary

We are looking for an experienced Executive Assistant who will act as a force multiplier for a senior leader within Integrated Product and Portfolio Marketing. In addition to providing exceptional executive support, you will help drive operational excellence across the organization by coordinating leadership activities, managing key processes and priorities, tracking progress against commitments, and facilitating effective communication across stakeholders.

This role requires a unique blend of administrative expertise, business acumen, project coordination, and relationship management. The successful candidate is proactive, highly organized, and comfortable operating independently while partnering closely with senior leaders to keep the team aligned, informed, and focused on what matters most.

Job Requirements

Administrative Operations

Administrative excellence is critical to enabling effective partnership with the executive. This is where your organizational strength and prioritization skills will shine.

You will:

• Manage day‑to‑day calendars to optimize the executive's time and ensure preparedness for meetings and key priorities
• Coordinate internal and external meetings, including team meetings, staff meetings, all‑hands, off‑sites, and one‑on‑ones
• Organize business‑related meetings, including catering, materials, and logistics
• Arrange domestic and international travel in alignment with company travel policies, including visas, documentation, and cost considerations
• Verify and approve transactions on behalf of the executive
• Ensure timely submission of expenses and review/provide feedback on expense reports for the executive and their direct reports

Operations, Strategy & Project Management

This role requires a proactive mindset and the ability to manage multiple workstreams while collaborating with diverse stakeholders.

You will:

• Collaborate on special projects and serve as a key point of contact to ensure departmental goals, milestones, and initiatives align with organization priorities
• Track progress, follow up on deadlines, and provide reminders on key deliverables
• Proactively manage calendar priorities
• Support leadership meetings by taking notes and tracking action items
• Adapt to evolving business processes and understand the relevance of performance metrics
• Support budget tracking, bill payment, and the ordering and maintenance of supplies and equipment

Communication & People Partnership

As a liaison for the executive, you will:

• Act as a gatekeeper for inquiries from customers, employees, senior leaders, and visitors, triaging requests and coordinating next steps
• Maintain a strong "pulse of the team," staying attuned to organizational priorities and emerging issues
• Support onboarding of new employees and training of new team members

Requirements

• 7+ years of administrative experience supporting a VP, ideally in fast-paced technology or software environments
• Proven ability to execute administrative tasks with discretion, accuracy, and attention to detail
• Proactive, solutions-oriented mindset
• Strong written and verbal communication skills focused on clarity and follow-through
• Ability to partner effectively with senior leaders and external stakeholders
• Proficiency with Microsoft Office, Outlook calendaring, Zoom, and audio/visual conferencing tools
• Intermediate project management experience with ability to work under pressure and meet deadlines
• Experience supporting budgets and event planning
• Bachelor's degree or equivalent relevant experience
• Customer-centric approach
• Agility and flexibility in dynamic, fast-changing environments
• Willingness to continuously learn and take on new challenges
• Strong collaboration skills with confidence to suggest process improvements
• Sound judgment, ability to influence others, and comfort navigating ambiguity

Compensation:

The target salary range for this position is 113,050 - 168,300 USD. The salary offered will be determined by the candidate''s location, qualifications, experience, and education and may be outside of this range. Final compensation packages are competitive and in line with industry standards, reflecting a variety of factors, and include a comprehensive benefits package. This may cover Health Insurance, Life Insurance, Retirement or Pension Plans, Paid Time Off, various Leave options, Performance-Based Incentives, employee stock purchase plan, and/or restricted stocks (RSU's), with all offerings subject to regional variations and governed by local laws, regulations, and company policies. Benefits may vary by country and region, and further details will be provided as part of the recruitment process.

At NetApp, we embrace a hybrid working environment designed to strengthen connection, collaboration, and culture for all employees. This means that most roles will have some level of in-office and/or in-person expectations, which will be shared during the recruitment process.

Equal Opportunity Employer:

NetApp is firmly committed to Equal Employment Opportunity (EEO) and to compliance with all federal, state and local laws that prohibit employment discrimination based on age, race, color, gender, sexual orientation, gender identity, national origin, religion, disability or genetic information, pregnancy, protected veteran status, and any other protected classification.

Why You''ll Thrive at NetApp

At NetApp, you won''t wait for the perfect moment-you''ll make it. The early planning, the extra thought, the bold idea that turns good into great: That''s how our people operate and how we continue to push the boundaries of data infrastructure.

NetApp is the trusted partner for organizations transforming data into opportunity. As the only enterprise-grade storage service natively embedded in Google Cloud, AWS, and Microsoft Azure, we empower customers to run everything from traditional workloads to enterprise AI with unmatched performance, resilience, and security.

Our culture

We celebrate mold breakers, bold thinkers, and problem solvers. We reward initiative, impact, and ownership. We provide flexibility so you can balance professional ambition with your personal life. Here, differences are not just welcomed-they drive everything we do.

If you''re ready to innovate, rise to the challenge, and own every moment - make your next move your best one. Apply now.

Submitting an Application

To ensure a streamlined and fair hiring process for all candidates, our team only reviews applications submitted through our company website. This practice allows us to track, assess, and respond to applicants efficiently. Emailing our employees, recruiters, or Human Resources personnel directly will not influence your application.

AI Disclosure

For select roles, some stages of our hiring process may use artificial intelligence tools to help evaluate applications and candidate selection. These tools support-rather than replace-human decision-making.

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