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Executive Assistant

Insync Staffing

Santa Monica, CA

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JOB DETAILS
SALARY
$40–$45 Per Hour
SKILLS
Accounting, Administrative Skills, C-Level Management, Calendar Management, Communication Skills, Dental Insurance, Detail Oriented, Entertainment and Media, Executive Assistant Skills , Expense Management, Expense Reports, Health Insurance, Leadership, Life Insurance, Logistics, Mail Processing, Music, Presentation/Verbal Skills, Problem Solving Skills, Quality Metrics, Reconciliation, Retirement Plan, Risk, Risk Management, Schedule Development, Telephone Skills, Time Management, Travel Planning, Vision Plan, Writing Skills
LOCATION
Santa Monica, CA
POSTED
Today
Job Title: Executive Assistant (Sr. Executive Assistant)
Location: Santa Monica, CA 90404
Pay rate: $40.00 - $45.00/hr
Work schedule: Monday - Friday 8:00 AM - 5:00 PM

Overview

An urgent need exists for a high-caliber Sr. Executive Assistant to provide seamless C-suite support within the Interscope Capitol business unit. This role requires an experienced professional to step in immediately due to team medical leave and coverage gaps. The ideal candidate possesses a positive demeanor, the ability to "go with the flow" in a dynamic environment, and prior experience supporting C-level leadership. While this is a targeted, short-duration assignment, it offers high visibility and potential long-term networking advantages within the entertainment industry.

Job Specifications

Daily Responsibilities
  • Executive Calendar Management: Serve as the primary point of contact for the Executive. Maintain, plan, update, and send notifications regarding complex appointment schedules.
  • Communication & Gatekeeping: Answer all incoming calls, take accurate messages, and ensure timely delivery. Manage all incoming mail, digital correspondence, and executive routing.
  • Travel Coordination: Arrange comprehensive, detailed travel plans and logistics.
  • Expense Management: Process corporate expense reports efficiently, ensuring correct accounting codes are utilized and payment discrepancies are quickly resolved.
  • Data & Filing: Create, organize, and maintain a highly effective electronic filing system.
  • Risk & Reporting: Foresee, flag, and manage potential scheduling risks, structural conflicts, or operational problem areas. Ensure all business reports are effective, delivered on time, and subject to rigorous quality standards.
Must Have Skills / Requirements
  • C-Suite Experience: Proven background serving as an Executive Assistant to C-level or top-tier corporate executives.
  • Soft Skills: Exceptionally positive demeanor, highly adaptable mindset with the ability to navigate ambiguity, and strong problem-solving capabilities.
  • Operational Excellence: High level of discretion, strong attention to detail regarding financial coding/expense reporting, and proactive risk mitigation.
  • Communication: Superb verbal and written communication skills across internal leadership and external stakeholders.
Preferred Requirements
  • Direct experience working within the entertainment, music, or media industries is a significant plus.
Education & Experience
  • Extensive, demonstrated years of high-level administrative or executive support experience required.

Term: 05/25/2026 to 06/28/2026 (Urgent coverage assignment with an immediate start)
Business Unit: Brand/Label - Interscope Capitol
Interview Process: Immediate sourcing and interviews to facilitate an ASAP start.
Benefits (employee contribution):
  • Health insurance
  • Health savings account
  • Dental insurance
  • Vision insurance
  • Flexible spending accounts
  • Life insurance
  • Retirement plan

All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. Rate of pay within the stated range will depend on the qualification of the applicant.

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

About the Company

I

Insync Staffing

We recognize the VMS program management team is our customer and needs to be serviced with integrity, so we built and continue to improve upon our delivery methods as we strive to provide the highest quality service possible. inSync Staffing’s management team recognized ten years ago the inevitable changes to the staffing industry being brought about by technology and the growing trend of Fortune 1000 corporations to outsource management of their contingent workforces to meet compliance and cost control goals. Rather than swim upstream against the changes, inSync Staffing has embraced MSP and VMS programs as our customers, not competitors. We asked program managers how they want to be serviced. The result of their input is that we have structured inSync Staffing as a recruiting and customer service organization, unlike traditional staffing companies who sell directly to the end client. Our delivery model allows us concentrates our resources on how to best supply candidates in a very competitive MSP/VMS program environment.
COMPANY SIZE
50 to 99 employees
INDUSTRY
Staffing/Employment Agencies
FOUNDED
2014
WEBSITE
http://www.insyncstaffing.com/default.html

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