Executive Assistant

Sales

Full-time

Permanent

Executive Assistant

Santa Monica, United States

Red Bull North America

In this position you will provide direct administrative support to the Executive Vice President of Distribution for Red Bull North America. Responsibilities will include but are not limited to: calendar management, coordination of meetings and travel (domestic/international), preparation of PowerPoint presentations, internal communications, report distribution and record-keeping, coordination of monthly tracking reports, and support to direct reports of EVP.

Responsibilities

Areas that play to your strengths

All the responsibilities well trust you with:

EXECUTIVE SUPPORT

EVENTS & MEETING SCHEDULING, PLANNING, & COORDINATION

PRESENTATIONS & COMMUNICATION

PLANNING AND ANALYSIS

BUSINESS PROCESS IMPROVEMENT

ADMINISTRATIVE TASKS

FILING & ARCHIVE MANAGEMENT

COMMUNICATIONS AND TEAMWORK

Travel 10-20

Benefits Eligible

EXECUTIVE SUPPORT

Calendar & travel management for EVP (domestic and international).

Plan and orchestrate meetings/conference calls across teams.

Process forms and expense reports.

Ensure that tasks and projects are completed correctly and on time.

Proactively communicate follow-up information on all matters.

Run/manage staff meetings including agenda coordination and timely action-oriented recaps.

EVENTS & MEETING SCHEDULING, PLANNING, & COORDINATION

Lead the planning and production of all department level activities, including off-sites, workshops and team building events.

Manage and communicate Executives calendars and assist with time management and prioritization.

Maintain department calendar; schedule and coordinate regular and one-off department meetings, develop meeting agendas, and draft and distribute meeting minutes.

Provide admin support to Distribution departments and their respective department heads as needed.

PRESENTATIONS & COMMUNICATION

Create high quality PowerPoint presentations for EVP and other team members.

Liaise with various departments communicating information, analysis or reports.

Route contracts through approval and signature.

PLANNING AND ANALYSIS

Contribute to the development of long-term strategic missions, objectives, and appropriate KPIs across business segments and functions.

Provide thorough analyses of business goals; identify helpful and harmful factors contributing to their success.

Develop scorecards, trackers, tools, and reports that assist the Distro LT in assessing performance.

Provide quantitative analytic support on projects requiring financial or data analysis.

Evaluate proper utilization and allocation of resources across business segments and functions.

BUSINESS PROCESS IMPROVEMENT

Work collaboratively with department leads to map and document current processes from end to end.

Conducts focus group interviews, collect, codify, and implement best practices from HQ, sharing nationally where appropriate.

Evaluate the applications and/or workflow process and provide recommendations to leadership on process improvements or automation opportunities.

Develop improvements to business planning process to increase productivity and efficiency.

Manage business planning timeline and deliverables to ensure alignment across all levels of SaMo team.

Partner with project leaders to effectively manage documentation and tracking of project milestones, schedules and resource needs.

Develop, enhance, and monitor project management methodologies ensuring that a streamlined process exists, and ensure that projects are implemented and successfully delivered to meet standards and requirements.

ADMINISTRATIVE TASKS

Organizing and maintaining team calendar.

Scheduling appointments, meetings and workshops, responsible for meeting minutes.

Make travel arrangements and verification of travel costs.

Assist in preparations for meeting and calls.

Responsible for internal communications (collaboration, contact management etc.) and information flow, correspondence on behalf of the manager.

FILING & ARCHIVE MANAGEMENT

Onboarding of new employees.

Verification of invoices, supporting the manager or administrative responsibility for budget management (FRE, SRE, TRE, budget closing, invoicing, tracking of budget, re-charges).

Carrying out specific small projects & research, assist in projects.

Other administrative duties as assigned (e.g., ordering office supplies, send FedEx).

COMMUNICATIONS AND TEAMWORK

Strong interpersonal and influencing skills.

Professional/polished communication style.

Actively listens, expresses ideas/thoughts effectively.

Ability to work with multiple managers and personality types.

Works within and outside formal lines of authority.

Patient & humble - partners effectively with various stakeholders.

Experience

Your areas of knowledge and expertise

What matters most for this role:

5+ years' experience in positions related to sales and distribution with strong analytical skills

Familiarity with database related tools such as Circana IS a plus

Understanding of P&L and business drivers

Understanding of business insight/category management principles

Strong MS Office Skills: Outlook, PowerPoint, Excel and Word, must be very proficient

Strong written/verbal communication - professional writing skills (internal emails, etc.)

Experience in coordinating large events & meetings preferred

Capable of working well with diverse personalities

Excellent organization and project management skills

JOIN THE TEAM

Got what it takes?

In your application we want to see your personal style - what makes you tick and why you think your next opportunity is here with us.

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This position is open to U.S. citizens, U.S. permanent residents, or individuals who are currently authorized to work in the United States on a valid visa.

The base salary range for this position is $64,000 - 96,000 + cash incentives. Actual salary offers may vary based on work experience. The base pay range is subject to change and may be modified.

Our current Benefits include:

Comprehensive Medical, Dental and Vision Plans, 401k Match, Family Leave, PTO & Paid Holiday Schedule, Pet, Legal, and Life Insurance, Tuition Reimbursement (Benefits listed may vary depending on the nature of your employment and/or work location).

Red Bull North America, Inc. is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status, age, or any other classification protected by Federal, state, or local law. We will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Location

Where youll be based

Red Bull USA operates from its office in Santa Monica, where dynamic and creative teams work together to grow the brand and Give Wings to People and Ideas. From Santa Monica, teams bring Red Bull to life across the USA through local initiatives, consumer experiences, partnerships, and events.

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What drives us

Chasing our potential

Since the early days of Red Bull, an entrepreneurial mindset has always guided our approach to work and the environment we create

Meaning

Find your meaning, play to your strengths and create work, tools and experiences that make a meaningful difference.

Freedom & Responsibility

Take real responsibility for yourself and your work, with the freedom to think big, choose your approach and make meaningful things happen.

Mastery

Love life, love work and challenge yourself to turn your talents into strengths, sharpen your skills and keep raising the bar.

Red Bull Company

Giving wiiings to people & ideas since 1987

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Got questions?

How can I get a job at Red Bull?

How does the application process work?

Can I use Artificial Intelligence (AI) in the recruitment process?

How long does it take to hear back from Red Bull?

What can I expect in a job interview?

Jobs FAQ

How can I get a job at Red Bull?

Red Bull stands for individuality, authenticity and creativity. This is also what we expect from our employees. If youd like to become part of Red Bull, bring your true and unique self to the application process.

How does the application process work?

Finding the right person for a role requires a thorough selection process. We may require a personality assessment, a video and/or in-person interview, an assignment or even a job simulation. The hiring team will share details of the process in advance.

Can I use Artificial Intelligence (AI) in the recruitment process?

Throughout your recruitment journey, you'll come across moments where using AI could be an option. We encourage you to approach this with the same freedom & responsibility we offer our employees. Our recruitment process is all about getting to know you as an individual - what makes you unique, your strengths, your passions.

You might use AI to polish your resume or prepare for interviews but remember nothing beats real human connection. When it comes to Red Bull Wingfinder or a video assessment, we want to see and hear your personality and feel the energy you bring. Likewise, think of a Case Study as more than just a task. It's your chance to show us what you can really do, experience the role, and assess if it's the right fit for you.

By relying on AI, you risk missing the chance to truly stand out!

How long does it take to hear back from Red Bull?

Once you submit your application, you will receive an acknowledgement email. Afterwards you can expect to hear from us within two weeks.

What can I expect in a job interview?

During the interview process you will have the chance to gauge your talents and show your drive and motivation. The hiring team will ask you about your experiences, skills and strengths that are most relevant to the job in order to get a good picture of your profile and your unique selling points.

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Executive Assistant

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