Location-St Mary's Hospital
Position Overview
Serves as the support partner for a fast-paced hospital executive suite, supporting multiple C-Suite leaders simultaneously
Trusted partner to senior leadership...when this office runs well, the hospital runs well
C-Suite & Administrative Support
Manages complex, high-volume calendaring for multiple C-Suite executives, including scheduling meetings, resolving conflicts, and anticipating needs
Coordinates and tracks document signatures (DocuSign or similar), ensuring timely execution of contracts, approvals, and compliance documents
Screens and prioritizes executive correspondence, calls, and requests with professionalism and discretion
Prepares agendas, meeting materials, and follow-up action items for leadership meetings and board sessions
Maintains organized filing systems (digital and physical) for executive records, contracts, and reports
Office & Administrative Operations
Runs the day-to-day operations of the executive office to ensure seamless, uninterrupted workflow across the hospital
Manages office supplies, vendor relationships, and facilities coordination for the executive suite
Serves as the primary point of contact for internal departments and external partners reaching out to the C-Suite
Event Planning - Hospital-Wide
Plans, coordinates, and executes hospital-wide events including town halls, leadership retreats, recognition ceremonies, and community events
Manages all event logistics: venue booking, catering, AV, signage, RSVPs, run-of-show, and post-event follow-up
Partners with department heads and external vendors to ensure events align with the hospital's mission and brand standards
Handles events of varying scale - from intimate executive dinners to all-staff celebrations of 500 Internal Communications Strategy
Develops and manages a structured internal communications calendar to ensure timely and consistent messaging across the organization
Drafts, edits, and distributes executive communications including newsletters, memos, announcements, and staff-wide updates
Manages hospital TV display systems (digital signage) - creates, schedules, and updates content to keep staff informed and engaged
Collaborates with department leaders to gather content and ensure messaging reflects organizational priorities
Maintains a consistent voice and professional tone across all written and visual communications
Facilitation & Organization
Facilitates executive meetings, cross-departmental working sessions, and leadership forums - manages agendas, keeps discussions on track, and captures key decisions and action items
Creates and maintains tracking systems for commitments, follow-ups, and recurring deliverables across the C-Suite
Coordinates logistics for committees, task forces, and interdepartmental initiatives involving executive sponsors
Small Project Management
Leads and manages small to mid-size administrative and operational projects from initiation through completion
Builds project timelines, assigns tasks, tracks milestones, and communicates progress to executive sponsors
Identifies and resolves obstacles proactively, escalating appropriately when needed
Interfaces with clinical and non-clinical departments to gather information, align stakeholders, and move projects forward
Qualifications
5+ years of executive administrative experience, preferably in healthcare or a similarly complex environment
Demonstrated experience supporting C-Suite or senior leadership
Exceptional written communication skills - able to write clearly and professionally on behalf of executives
Proven track record in event planning and execution (hospital or large-organization setting a plus)
Experience with digital signage platforms, internal communications tools, and document management systems
Highly organized with the ability to manage competing priorities across multiple leaders
Strong interpersonal and facilitation skills; comfortable in high-visibility, fast-moving environments
Proficiency in Microsoft Office Suite, DocuSign, and project management tools (Asana, Monday, or similar)
As a Bon Secours Mercy Health associate, you're part of a Mission that matters. We support your well-being-personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.
What we offer
Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
Medical, dental, vision, prescription coverage, HSA/FSA options, life insurance, mental health resources and discounts
Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
Tuition assistance, professional development and continuing education support
Benefits may vary based on the market and employment status.
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Bon secours Mercy Health - Youngstown, Ohio or Bon Secours - Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com . If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com