ASE, Administrative Management, Administrative Skills, Analysis Skills, Background Investigation, Budget Management, Budget Reporting, Calendar Management, Communication Skills, Contract Creation, Contract Processing, Customer Support/Service, Diversity, Employee Benefits, Establish Priorities, Event Management, Executive Assistant Skills , Faculty Administration, Family Educational Rights and Privacy Act (FERPA), File Maintenance, High School Diploma, Leadership, Marketing Plan, Meeting Minutes, Microsoft Word, News and Media, Newsletter, Office Management, Online Publications, Operations, Operations Management, Organizational Skills, Physical Demands, Plan Meetings, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Reconciliation, Record Keeping, Regulations, Reporting Skills, Resource Management, Social Media, Stewardship, Time Management, Web Design, Wordpress, Writing Skills
Posting Details
Posting Details
Posting Number: 0603106 Recruitment Type: Open to All Applicants Position Title: Executive Assistant Position Type: Staff Benefits Status: Benefits Eligible FLSA: Non-Exempt Hiring Range: $24.04-$28.85 per hour, plus excellent benefits. Location
Tacoma, WA 98447.
Department: Student Life Office Posting Date: 06/23/2026 Closing Date When a sufficient number of qualified applicants has been identified. Work Schedule:
Full-time, Monday-Friday, 8:00 am - 5:00 pm. There may be occasional evenings required with advanced notice given.
General Description:
This Executive Assistant position provides multifaceted support for the Provost and Senior Vice President of PLU's largest division, Academics and Student Experience (ASE). This administrative leadership role manages the daily operations and public image of an office dedicated to serving the PLU community, ensuring faculty, staff, students, alumni, and partners receive professional, responsive, high-quality service. This position also contributes to the effectiveness of the entire ASE leadership team by completing and coordinating a wide array of administrative, event management, and general office duties associated with serving a large integrative division that houses both academics and student experience functions and related priorities. The role requires strengths in triage, discretion, nuanced communication, and a range of technical skills making the role a key player in the effectiveness of the ASE division overall. The position reports to the Senior Manager for Faculty Affairs and Governance Operations and works closely with the Provost and Senior Vice President for Academics and Student Experience.
Essential Functions and Responsibilities:
Office Leadership and Management
- Serve as the first point of contact for the Academics and Student Experience Office and contribute to the leadership of the division by offering a high level of hospitality, responsiveness, care, and professionalism.
- Manage the day-to-day operations of a high volume divisional office.
- Respond to and prioritize Provost and ASE Office inquiries and engagement based on potential implications and impact on community members and divisional/university priorities.
- Manage the general divisional office calendar and the Provost and Senior Vice President's calendar in consultation and collaboration.
- Create communication pathways and archiving systems for multiple modalities of incoming communication.
Communication and Event Management
- Manage communications for the division including creating timely, relevant, and accurate content.
- Lead scheduling, event and activity planning, and marketing for the ASE Office and for ASE leadership team members.
- Oversee and manage a wide range of ASE Office websites, online documents and forms, news posts, and social media. To date, this includes FYEP, IHON, General Education, New Faculty Orientation, Faculty Resources, Undergraduate Research and Creative Projects Showcase, and Assessment websites.
- Curate and collect material for the monthly ASE & Faculty Newsletter; design and distribute the newsletter.
- Provide direct support for communication, registration, website creation and maintenance, and coordinate planning related to executing divisional annual events, including:
- New Faculty Orientation - with Associate Provost of Undergraduate Programs and Dean of Inclusive Excellence.
- Pre-Conference Workshops - with Associate Provost, Dean of Inclusive Excellence.
- University Conference - with President's Office.
- Faculty Fall Conference - with Associate Provost of Undergraduate Programs, Dean of Inclusive Excellence, Faculty Affairs Committee.
- Dr. Rae Linda Brown Undergraduate and Research Projects Showcase - with Associate Provost of Undergraduate Programs.
Academic Process Support
Schedule, coordinate and attend meetings of Provost's Academic Council, compiling minutes and notes for distribution.
Support, gather and track documents, and facilitate annual deadlines:
Sabbatical requests & reports - with Senior Manager for Faculty Affairs and Governance Operations.
Annual Unit Reports (from academic units) - with leadership for Inclusive Excellence and Core Curriculum.
Receive and manage nominations for Faculty Excellence Awards and Regency Advancement Awards.
Prepare meeting and board book materials for the ASE division and related committee(s) of the Board of Regents. Attend and take minutes at the committee meeting.
In collaboration with the Senior Manager for Faculty Affairs and Governance Operations, maintain faculty files, department files, general office files, and archives.
Handle, store, return, and dispose of confidential information and materials according to FERPA regulations.
Support division-wide administrative needs (e.g., support for colleges during staffing transitions).
Resource Management and Stewardship
- Monitor ASE divisional financial accounts, create budgetary reports, reconcile account expenses, and maintain related records.
- Prepare and submit requests for cash reimbursements, payment requests, and travel related expenses.
- Serve as Purchasing Card Reviewer and Reconciler for the ASE Office.
- Coordinate with HR for new contract creation and processing of moving allowances.
- Perform other duties as assigned.
Knowledge, Skills, and Abilities:
- Excellent written and verbal communication skills, and demonstrated capacity to engage with individuals and groups from different roles and backgrounds.
- Excellent customer service and hospitality skills.
- Knowledge of and commitment to diversity, equity, and inclusion.
- Understanding of PLU's mission and what it means to be student centered and care focused.
- Ability to triage and prioritize tasks and to respond to urgent and emergent issues.
- Ability to track and meet multiple deadlines.
- Proactive event planning and management skills.
- Strong flexibility and adaptability.
- Strong organizational and analytical skills.
- Ability to document tasks and projects concisely and efficiently.
- Ability to solve problems innovatively and creatively.
- Ability to work as part of an expansive team.
- Knowledge of:
- Google Workspace (forms, calendar, slides, docs, sheets, etc.)
- Microsoft Word
- Excel
- Wordpress
Required Qualifications:
- Bachelors degree and 2 years of experience OR 4 years of related experience.
- High school diploma or GED.
- Finalist candidates must successfully complete pre-employment background checks.
Preferred Qualifications:
- Bachelor's degree.
- Previous office management experience in a high volume setting serving a wide range of constituents.
- Prior experience with communicating effectively in multiple modalities, event planning, and advanced budget management.
Work Conditions: Physical Requirements:
- Ability to lift and maneuver 20 lbs.
Special Instructions to Applicants: Other Information:
PLU is a small, private university where caring means more than kindness and consideration - it means a bold commitment to expanding well-being, opportunity, and justice. Because PLU is a community committed to the creation and advancement of knowledge through diversity and inclusion, the university actively recruits a diverse faculty, staff, and student body. PLU is an equal opportunity employer and welcomes applications from members of historically underrepresented and minoritized groups, women, veterans, persons with disabilities, and others who would bring broadly diverse perspectives, experiences, and backgrounds in educational, research or other work activities.
PLU offers an excellent benefits package including tuition remission for employees and their dependents, generous retirement plan, medical, dental, paid vacation and sick leave, major holidays off (including Christmas/New Year's break and extra time off during the summer), and many other great university benefits. PLU is a qualifying employer under the Public Service Loan Forgiveness Program as a 501(3) tax-exempt organization. Click here for detailed benefits information.
For general application questions or if you need accommodations at any point in the application and/or interview process, please contact the Human Resources Office at 253-535-7185 or humr@plu.edu.
Supplemental Questions
Required fields are indicated with an asterisk (*).
- Do you have a High School Diploma or GED?
Yes
No
- Are you 18 years of age or older?
Yes
No
- Are you legally eligible to work in the United States on your hire date AND legally authorized to work in the United States for Pacific Lutheran University without sponsorship now and indefinitely into the future?
Yes
No
Applicant Documents
Required Documents
Optional Documents