We are seeking a highly organized, proactive, and tech-forward Executive & Personal Assistant to support a high-profile entrepreneur.
This is a fast-paced, hands-on role for someone who can manage a complex calendar, keep track of moving pieces, anticipate needs, and confidently interact with everyone from executives and business leaders to athletes, families, and other members of the community.
Responsibilities:
Own and manage a complex executive calendar across multiple platforms, including Apple, Google, and Outlook calendars
Coordinate meetings, appointments, travel, and shifting priorities while preventing conflicts and building in realistic buffers
Prepare daily schedules and ensure the executive has the information needed to stay ahead of the day
Manage agreed inboxes, draft routine communications, track contacts, and follow up on outstanding items
Coordinate extensive domestic and international travel, including private and commercial travel, itineraries, changes, and post-trip follow-up
Listen closely to verbal direction and turn conversations and ideas into clear tasks, priorities, and next steps
Keep the executive updated on progress without needing to be chased
Provide a steady in-office presence and help keep the office running smoothly
Welcome visitors, prepare meeting spaces, receive packages and mail, coordinate meals and occasional errands, and troubleshoot day-to-day needs
Handle agreed personal appointments and life-admin tasks with complete discretion
Coordinate closely with the Operations Manager and other team members to ensure information and follow-up do not fall through the cracks
Use technology, AI tools, and automation to improve organization, communication, scheduling, and day-to-day efficiency
Assist with presentations, documents, and other materials as needed
Requirements:
25+ years of experience supporting a busy executive, founder, entrepreneur, public figure, or similarly fast-paced individual
Strong calendar management experience with the ability to prioritize competing demands
Excellent follow-through and attention to detail
Someone who naturally anticipates needs and stays one step ahead
Comfortable taking verbal direction and turning it into action
Strong communication skills and sound judgment
Professional, warm, confident, and comfortable interacting with a wide range of personalities
Able to remain calm and composed under pressure and not take things personally
Highly discreet and trustworthy with confidential and personal information
Tech-forward and comfortable learning new systems and tools
Experience using AI tools and/or automation is highly preferred
Experience with Canva is a plus
ClickUp or similar task/workflow management experience is a plus
Genuine interest in women's sports, leadership, entrepreneurship, and/or women's empowerment is a plus
Must be comfortable working 100% in office
#HOUWC46
#ZR
Numbers & Facts
Location
Houston, TX
Skills
Administrative Skillsunmatched
Appleunmatched
Artificial Intelligence (AI)unmatched
Automationunmatched
Calendar Managementunmatched
Communication Skillsunmatched
Contact Managementunmatched
Detail Orientedunmatched
Entrepreneurshipunmatched
Establish Prioritiesunmatched
Executive Assistant Skills unmatched
Follow Throughunmatched
Google Appsunmatched
Identify Issuesunmatched
Leadershipunmatched
Microsoft Outlookunmatched
Multiplatform/Cross-Platformunmatched
Operations Managementunmatched
Organizational Development/Managementunmatched
Organizational Skillsunmatched
Plan Meetingsunmatched
Sportsunmatched
Willing to Travelunmatched
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