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Administrative Assistant Jobs in Houston, TX

Senior_Administrative Assistant

Global Marine Power
  • Houston, TX
  • $1 Per Hour
  • Temporary
  • Full-time
  • Instant Apply
1 day ago

Job Description

We are seeking an exceptionally reliable, career-minded Senior Administrative Assistant to provide direct, daily support to our Owner on-site at our office. This role requires absolute punctuality, dependability, and an eagerness to deeply learn our business operations. As the Owner's dedicated anchor, you will manage schedules, handle client communications, and assist with sales-side workflow logging.
Please note: We are seeking a dedicated, long-term administrative professional who is passionate about executive support and office operations. This is not a stepping stone to an accounting or finance track; we want someone who takes pride in mastering and growing within this critical administrative role.

Job Responsibilities

On-site Executive Support: Provide dedicated, daily administrative and operational support to the Owner on-site from 8:00 AM to 5:00 PM, Monday through Friday.
QuickBooks (Sales-Side Only): Process customer invoices, log sales transactions, and track sales-related data within QuickBooks (no bookkeeping or corporate accounting required).
Dedicated Calendar & Gatekeeping: Manage the Owner’s complex professional schedule, filtering internal and external requests, prioritizing meetings, and protecting their time.
Executive Communication: Serve as the front-line point of contact for clients, key stakeholders, and team leaders; review and draft emails, correspondence, and announcements. 
 

Continuous Learning & Process Mastery: Actively learn our internal sales workflows and the Owner's preferences to independently handle recurring administrative tasks.
Travel & Event Logistics: Coordinate end-to-end logistics for the Owner's travel, external meetings, client dinners, and executive schedules.

 

Numbers & Facts

LocationHouston, TX
Job TypeTemporary, Full-time
Salary$1 Per Hour
Company Size1 - 10
HeadquartersHouston, TX, US

Qualifications

  • Bilingual in English and Spanish
  • Experience: 4+ years of administrative experience, preferably directly supporting a business owner, founder, or C-level executive.
  • Reliability & Attendance: A proven, flawless track record of exemplary attendance, absolute punctuality, and commitment to fixed on-site office hours.
  • Coachable Mindset: A strong desire to learn, adapt quickly to feedback, and take initiative to master our internal sales and client processes.
  • Software Proficiency: Functional experience using QuickBooks on the sales/invoicing side, along with general proficiency in Google Workspace and Microsoft Office.
  • Administrative Focus: Strong alignment with a career in administrative operations, with no interest in transitioning into a full-charge bookkeeping or accounting track.
  • Discretion: Impeccable judgment and a proven track record of handling sensitive business and client information.


 

Benefits

Flexible Schedule, Parking

Skills

  • Accountingunmatched
  • Administrative Skillsunmatched
  • Business Operationsunmatched
  • Executive Assistant Skills unmatched
  • Financeunmatched
  • Operational Supportunmatched
  • Salesunmatched
  • Schedule Developmentunmatched

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