Executive Assistant to the CCO

The Executive Assistant to the Chief Commercial Officer (CCO) provides high-level administrative and operational support to Gibson's commercial leadership function. This role manages complex calendars, coordinates cross-functional initiatives, and acts as a trusted right hand to the CCO in a fast-paced, revenue-driving environment. The ideal candidate anticipates needs before they arise, exercises excellent judgment with confidential information, and thrives in a high-visibility role supporting the commercial organization.

Essential Functions

• Executive & Calendar Support: Manage complex, ever-changing calendars across multiple time zones, prioritizing conflicting demands with sound judgment.
• Coordinate domestic and international travel arrangements, including detailed itineraries.
• Prepare the CCO for meetings with agendas, background materials, and follow-up action items.
• Screen and manage incoming communications, prioritizing and routing as appropriate.
• Meeting & Communication Coordination: Organize and coordinate leadership team meetings, sales kickoffs, quarterly business reviews (QBRs), and board-level commercial updates.
• Draft, proofread, and edit correspondence, presentations, and internal communications on behalf of the CCO.
• Track action items from meetings and follow up to ensure timely completion.
• Serve as a liaison between the CCO's office and internal departments (Sales, Marketing, Customer Success, Finance) as well as external partners and clients.
• Project & Operations Support: Support special projects and strategic initiatives led by the CCO, tracking timelines and deliverables.
• Assist with preparation of commercial reports, board decks, and executive presentations.
• Manage expense reports, invoices, and budget tracking related to the CCO's office.
• Coordinate department-wide events, offsites, and team-building activities.
• Coordinate commercial GTM/PTS, retail visits, and Gibson University events
• Confidentiality & Discretion: Handle sensitive commercial, financial, and personnel information with the utmost discretion.
• Exercise sound judgment in decision-making, often with limited direction.

Required Skills/Abilities

• Exceptional organizational skills with the ability to juggle multiple priorities under tight deadlines.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office / Google Workspace (calendar, email, docs, slides, sheets).
• High degree of professionalism, discretion, and emotional intelligence.
• Ability to work independently and anticipate needs proactively.
• Strong interpersonal skills with the ability to build trust across all levels of the organization.

Required Education and Experience

• 5+ years of experience as an Executive Assistant, ideally supporting a C-level or senior VP-level executive.
• Proven experience supporting a commercial, sales, or revenue-focused leader preferred.
• Bachelor's degree or equivalent professional experience.

Essential Knowledge

• Familiarity with CRM tools (e.g., Salesforce, HubSpot) and project management tools (e.g., Asana, Monday.com).
• General understanding of commercial, sales, or revenue operations functions.
• Experience coordinating board materials or investor-facing communications is a plus.

Personal Qualities

• Trustworthy and discreet, with sound judgment handling sensitive information.
• Proactive, resourceful, and calm under pressure.
• Collaborative team player with a positive, service-oriented attitude.
• Detail-oriented with a strong sense of ownership and follow-through.

Travel Requirements

Minimal travel required, typically less than 10%. Occasional travel may be needed to support executive offsites, industry conferences, or board meetings.

Physical Demands

This role is primarily performed in a standard office environment. Requires the ability to sit or stand for extended periods, use a computer and phone for the majority of the workday, and occasionally lift up to 15 lbs (e.g., event or meeting materials).