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Executive Assistant to the COO

Services By J National LLC

Dallas, TX

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JOB DETAILS
SKILLS
Administrative Skills, Artificial Intelligence (AI), Calendar Management, Commercial Real Estate, Communication Skills, Construction Management, Dental Insurance, Detail Oriented, Establish Priorities, Event Management, Executive Assistant Skills , Follow Through, Health Insurance, Leadership, Logistics, Microsoft Excel, Microsoft Outlook, Multitasking, Office Management, Operational Support, Organizational Skills, Plan Meetings, Property Management, Spreadsheets, Time Management, Trade Shows, Training/Teaching, Travel Planning, Vision Plan
LOCATION
Dallas, TX
POSTED
30+ days ago
Benefits:
  • Competitive salary
  • Dental insurance
  • Health insurance
  • Training & development
  • Vision insurance

Executive & Personal Assistant to COO – J National
Location: Dallas, TX | Full-Time | In-Person Required


J National, a fast-paced and growing commercial property services company, is seeking a highly organized, proactive, and resourceful Executive & Personal Assistant to support our Chief Operating Officer. This unique role combines business and personal responsibilities, providing vital support to both corporate leadership and Operations.


Key Responsibilities:


Executive Support


  •  Manage calendar, appointments, and scheduling 
  •  Help prioritize emails and follow-ups 
  •  Coordinate meetings and logistics 
  •  Keep track of action items and deadlines 
  •  Assist with travel planning and reservations 
Operations & Administrative Support


  •  Help coordinate internal follow-up between departments 
  •  Assist with reporting, spreadsheets, and presentations 
  •  Support special projects and company initiatives 
  •  Help maintain organization across multiple priorities 
  •  Assist with trade shows, events, and office coordination 
Personal/Executive Assistance


  •  Assist with scheduling personal appointments and errands as needed 
  •  Help coordinate logistics and day-to-day organization 
  •  Be a trusted support person to help keep priorities moving 
What We’re Looking For


  •  Highly organized and detail-oriented 
  •  Strong communication skills 
  •  Positive attitude and professional demeanor 
  •  Able to multitask and pivot quickly 
  •  Strong follow-through and accountability 
  •  Tech-savvy and comfortable learning new systems 
  •  Comfortable in a fast-paced environment 
  •  Discreet and trustworthy 
Preferred Experience


  •  Administrative, Executive Assistant, Office Management, or Coordination experience 
  •  Construction, property management, or service industry experience is a plus 
  •  Experience with AI tools (Chatgpt, Claude) Microsoft Outlook, Teams, Excel, and scheduling tools preferred


About the Company

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Services By J National LLC

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