Executive Assistant to the President

Full Job Description

Arsenault is looking for an Executive Assistant to join our team in the United States. Location is flexible - role may be located in Miami, Florida, or Des Moines, Iowa, or potentially another USA location. As the Executive Assistant, you will report directly to the President Americas, providing support in a one-on-one working relationship. As the President's Assistant you will serve as the primary point of contact for internal and external contacts on all matters pertaining to the Office of the President.

A successful Executive Assistant will have strong organization skills, communicate effectively, and possess a mature character. The ideal candidate will be adaptable and flexible while working independently as this is a fully remote position. It is crucial that the Executive Assistant be fluent in both English and Spanish.

Responsibilities:

• Serve as a liaison to the board of directors and senior management teams, organizes and coordinates executives' outreach and external relations efforts and oversea special projects
• Provide professional secretarial support to the president and ensure that effective communication and confidentiality are always maintained
• Completes a broad variety of administrative tasks for the President including managing an extremely active calendar appointments, processing expense reports/reclaims, composing and preparing correspondence that is sometimes confidential - including signatures of various legal documents for different group entity roles and responsibilities.
• Arranging complex and detailed travel plans, itineraries, and agendas and compiling documents for travel-related meetings.
• Assists in coordinating the agenda of senior management team meeting (including executive board meetings) and off-sites meetings, potentially taking minutes and follow up on action items.
• Work closely and effectively with President to keep him well informed of upcoming sense for the issues taking place in the environment and keeping the President updated.
• Arrange and coordinate on internal and external visits.
• Prepare various reports and presentation materials for the President.
• Facilitate the Visa Immigration and work permit requirement pertaining to Employment/Dependent Pass application and renewal process.
• Coordinate the global income tax declaration (with tax consultants) home search, car lease, tenancy agreement and other matters pertaining to administration.
• Prioritizes conflicting needs, handle matters expeditiously, proactively and follows-through on projects to successful completion, often with deadline pressures.
• Handles mails/communication in alignment with President. Full calendar and mail administration authority.
• Other duties as assigned

Requirements

• Bachelor's degree or above
• Fluency in both English and Spanish is required
• 5 years of similar working experience in international company
• Strong organization and communication abilities
• Pleasant character; mature, considerate and patient
• Very strong interpersonal skills and the ability to build remote relationships with stakeholders, including staff, board members, external partners
• Good time management skills and good sense of confidentiality.
• Excellent knowledge in MS Office software.
• Flexible and adaptable with a high degree of personal freedom and self-directed responsibility.
• Seniority Level

Associate

• Industry

• Chemicals

• Employment Type

Full-time

• Job Functions

• Administrative

Screening questions

Required qualifications

• Have you completed the following level of education: Bachelor's Degree?

Ideal Answer: Yes

• Do you speak Spanish?

Ideal Answer: Yes

• Do you speak English?

Ideal Answer: Yes