Executive Assistant

ITCON Services is seeking a highly organized, proactive, and polished Executive Assistant to provide high-level administrative and operational support to our executive leadership team.

This is a highly visible and trusted position requiring discretion, sound judgment, exceptional organization, and the ability to operate effectively in a fast-paced federal contracting and professional services environment.

The successful candidate will serve as a strategic administrative partner to the CEO and COO, helping them maximize their time, remain focused on organizational priorities, and ensure important commitments, decisions, meetings, and follow-up items move forward.

Responsibilities:

• Serve as a gatekeeper for executive time while maintaining positive relationships with employees, clients, partners, and other stakeholders.

• Manage complex and frequently changing calendars for the CEO and COO, strategically prioritizing meetings, commitments, deadlines, and executive focus time.

• Coordinate internal and external meetings, conference calls, interviews, business meals, and executive events.

• Ensure executives are prepared for meetings with appropriate agendas, resumes, presentations, background information, and briefing materials.

• Coordinate travel, reservations, itineraries, transportation, and other executive logistics as needed.

• Coordinate with members of ITCON's leadership team to obtain information, resolve outstanding matters, and maintain continuity across executive priorities.

• Handle sensitive, confidential, and proprietary information with the highest degree of discretion.

• Attend leadership and other designated meetings and prepare accurate, comprehensive meeting notes, minutes, and action items.

• Monitor matters pending CEO and COO review, approval, signature, or decision.

• Conduct regular priority reviews with the CEO and COO to identify immediate needs, upcoming deadlines, risks, and decisions.

• Prepare weekly executive summaries and status updates identifying critical items requiring attention, completed activities, projects in progress, risks or blockers, and upcoming priorities.

• Support special projects and strategic initiatives assigned by the CEO or COO.

• Coordinate leadership meetings, company events, retreats, All Hands meetings, and other executive-sponsored activities.

• Create professional PowerPoint presentations, spreadsheets, reports, charts, and other materials for executive and business use.

• Assist with office and operational needs when necessary.

• Perform other executive-level administrative responsibilities and special assignments as requested.

Required Qualifications:

• Bachelor's degree preferred, or an equivalent combination of education and professional experience.

• 5+ years of progressive administrative or executive support experience, preferably supporting C-suite or senior leadership.

• Demonstrated experience managing complex executive calendars and competing priorities.

• Strong proficiency with Microsoft 365, particularly Outlook, Teams, Word, PowerPoint, and Excel.

• Exceptional written and verbal communication skills.

• Excellent organizational and time-management skills with outstanding attention to detail.

• Ability to prioritize independently, anticipate needs, and quickly adjust when priorities change.

• Proven ability to manage sensitive and confidential information using sound judgment and discretion.

• Ability to remain calm, professional, and solutions-oriented when working under pressure or managing last-minute changes.

• Strong interpersonal skills and the ability to work effectively with executives, employees, clients, partners, and external stakeholders.

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Why Join ITCON?

This role provides the opportunity to work directly with ITCON's senior leadership and gain broad exposure to the operations, priorities, and strategic initiatives of a growing federal contracting organization.

The Executive Assistant will play an important role in helping the CEO and COO stay focused on the decisions, relationships, deadlines, and high-impact activities that drive ITCON forward.