Executive Legal Secretary - Litigation

A well-established law firm is seeking an experienced Executive Litigation Legal Secretary to provide high-level administrative and litigation support to a team of attorneys. This role is ideal for a detail-oriented professional who thrives in a fast-paced legal environment and enjoys managing complex workflows while serving as a trusted resource for attorneys and clients.

Key Responsibilities:

• Draft, revise, and finalize a wide variety of litigation documents, including pleadings, motions, discovery requests, correspondence, and court filings.
• Manage electronic filings in both state and federal courts while ensuring compliance with applicable court rules and deadlines.
• Maintain attorney calendars, track critical case dates, and coordinate scheduling for hearings, depositions, meetings, and client conferences.
• Organize case files and documents within the firm's document management system, ensuring accuracy and accessibility.
• Assist with trial preparation, including compiling exhibits, preparing binders, coordinating logistics, and managing supporting documentation.
• Support billing activities through time entry review, billing memo preparation, and attorney follow-up.
• Coordinate travel arrangements, expense reporting, membership renewals, bar admissions, and continuing legal education requirements.
• Serve as a professional point of contact for clients, courts, and outside counsel while maintaining strict confidentiality.
• Proofread and format legal documents to ensure consistency, accuracy, and adherence to firm standards.
• Conduct online research and assist attorneys with special projects and administrative initiatives as needed.

• Minimum of 7 years of litigation legal secretary experience required.
• Prior experience supporting attorneys in a mid-sized or large law firm environment strongly preferred.
• Extensive knowledge of state and federal court procedures, including electronic filing systems.
• Advanced proficiency in Microsoft Office Suite, including Word formatting features such as styles, tables of contents, redlining, cross-referencing, and document comparison tools.
• Experience with legal document management, timekeeping, billing, and expense management software.
• Strong organizational skills with the ability to prioritize competing deadlines and manage multiple assignments simultaneously.
• Exceptional attention to detail, communication skills, and commitment to delivering outstanding client service.
• Ability to work independently while collaborating effectively within a team-oriented environment.

• $85,000-$90,000 (general range, based on experience)