A well-established law firm is seeking an experienced Executive Legal Secretary to support multiple attorneys within its Litigation practice. This is a great opportunity to join a collaborative team in a fast-paced, professional environment.
Position Overview
This role provides comprehensive administrative and legal support, including document preparation, e-filing, calendaring, billing coordination, and client interaction. The ideal candidate is highly organized, detail-oriented, and thrives in a high-volume litigation setting.
Key Responsibilities
Prepare, format, and proofread legal documents (pleadings, motions, correspondence)
Manage state and federal e-filing and maintain court deadlines/calendars
Coordinate meetings, travel, and client communications
Maintain case files and document management systems (NetDocuments)
Prepare trial binders, exhibits, and case materials
Assist with billing, time entry, and expense processing
Support new matter intake and conflicts checks
Provide high-level administrative support to multiple attorneys
Qualifications
7+ years of litigation legal assistant/secretary experience (mid-to-large firm preferred)
Strong knowledge of Texas and federal court procedures and e-filing systems (ECF)
Proficiency in Microsoft Office, document management systems, and billing software
Advanced document formatting skills (TOC/TOA, styles, redlining)
Excellent organizational, communication, and multitasking skills
Ability to work independently in a deadline-driven environment
Additional Details
Hybrid: Eligible for 1 remote day per week after 90 days
CSDAL65